Simplest Ways to Convert Outlook Email to PDF File

Written By Rohan Wiese
Updated on April 12th, 2022

Are you looking for a solution to convert Outlook email to PDF files? If yes, then your search ends here. In this blog, we will discuss the best manual tricks to convert Outlook PST file emails into PDF formats. Besides, users can also opt for the professional Outlook PST Converter to convert all data items from PST files to PDF document formats. So, Let’s Start!

Table of Contents

Why Convert Outlook Email to PDF format?

At times, it’s possible to convert files to a format that’s easier to work with. That’s the case with email, which can be converted to a PDF file. A PDF file can be stored alongside Word, Excel, and other documents in a regular document folder and can be shared with and viewed by others regardless of the type of software they have. PDF files can also be protected with permissions and passwords.

Ways to Convert Email to PDF With Outlook 2016 or Later

Follow the steps mentioned here if you have Windows 2010 installed on your PC.

In MS Outlook, you have to open the message you want to convert to PDF.
Then, click on the File tab and select the Print option.
Next, click the drop-down menu under Printer and select Microsoft Print to PDF.
Click on the Print.
After that, in the Save Print Output As dialogue box, navigate to the folder where you want to save the PDF file.
Now, if you want to change the name of the file, then do so in the File Name field, then click Save.
Finally, the file will be saved into the folder you chose

For versions of Windows earlier than 2010, you must save the email message as an HTML file and convert it to PDF. Follow the below procedure:-

Firstly, in Outlook, open the message you want to convert.
Next, click on the File tab and select Save As.
Under the Save As dialogue box, navigate to the folder to save the file.
Now, if you want to change the file’s name, then change it in the File Name field.
After that, click the Save as Type drop-down menu, select HTML, and click on the Save button.
Open Word and click on the File tab, then select Open. You have to choose your saved HTML file.
You have to click on the File tab and select Save As.
Now, browse to the location where you want to save the file. Under the Save As dialogue box, click on the Save as Type drop-down menu and select PDF.
Next, click on the Save button.
Finally, the PDF file will be saved into the folder you selected.

Convert Outlook Email to PDF With MS Office 2007

If you use Microsoft Outlook 2007, there might be some difficulty converting an email message to a PDF directly. However, you can get the information into a PDF format using these extra steps:-

In Microsoft Outlook, open the message you want to save.
Now, place the cursor within the message and press Ctrl+A to select the entire body of the message.
After that, you have to press Ctrl+C to copy the text.
Now, open a blank Word document.
Next, press Ctrl+V to paste the text into the document.
Finally, click on the Microsoft Office Button, then click Save.

Note: The above procedure will not include the message header. If you want to include that information, you can manually type it into the Word document or click Respond > Forward, copy the content, and paste it into the document.

Click the Microsoft Office button, hover your pointer over Save As, and choose PDF or XPS in the Word document.
Under the File Name field, enter a name for the document.
Now, in the Save as Type list, select PDF.
After that, under Optimize For, choose your preferred print quality.
Next, click Options to specify additional settings, then click on the OK button.
Click on the Publish button.
Now, the PDF file will be saved into the folder you selected.

Convert Outlook Email to PDF File using Professional Tool

When all the above-mentioned manual procedures don’t work properly, you can opt for a professional solution to hassle-free conversion. For example, you can make use of Outlook PST Converter. This software can save an email as a PDF in Outlook, including its attachments.

It is a very reliable and portable utility that converts PST email into PDF and repairs and recovers any corruption in the .pst file. With this utility, you don’t have to worry about the long and complex steps to save emails as a PDF in Outlook.

Conclusion

This blog describes the ways to convert Outlook email to PDF files. Above, I have described various manual procedures to Save Outlook emails as PDF file for Mac & Windows. If the manual solution doesn’t work accordingly, you can opt for the third-party tool.

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About The Author:

Rohan Wiese

Rohan Wiese is a Technical Content Writer at Aryson Technologies, specializing in databases, e-mail recovery, and e-mail migration solutions. He enjoys conducting research and generating information that assists database administrators, businesses, and novices in resolving issues with MS SQL Server, MySQL databases, Cloud Computing, and Microsoft Exchange.

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