How to Save Outlook Email as PDF File for Mac & Windows

Summary: Are you looking for a solution to save Outlook email as a PDF file? If yes, then you are on the right page. This technical guide will present the manual and the professional Outlook PST Converter to save Outlook email as PDF file format for MAC and Windows.  

When a user is working professionally on a certain project, it is always good to put everything in one place such as a single folder or a hard drive or the cloud. But this might create a problem when the documents are in different formats. Many times it’s possible to convert files to a format that’s easier to work with. That’s the case with email, many of the users are still looking for a way to save Outlook email as PDF for Mac and Windows.

A PDF file can be stored alongside Excel, Word, and other types of documents in a regular document format. And can be shared and viewed by others regardless of the type of equipment and software they have. PDF files are highly secured as they are protected with permissions and passwords.

How to Save Outlook Email as PDF with Attachments?

To convert Outlook email messages into PDF files with attachments, follow the entire write-up to know the stepwise procedure to convert Outlook emails to PDF files for Windows and Mac.

User’s Query: I have been a user of Microsoft Outlook for 5 years. However, due to a few conditions & requirements, I have to export Outlook email to PDF (Portable Document Format). Is there any way to convert Outlook email to PDF with attachments? Help me Out!

Save Outlook Email Messages as PDF Files with Outlook 2016 or Later

Follow the below steps to save Outlook email as PDF file:

1. Launch MS Outlook 2016 and later version and Open the email message you want to save in the PDF file.
2. Now, click on the File tab and select Print.
3. After that, you have to click the drop-down menu under Printer and select Microsoft Print to PDF.
4. Here, tap on the Print button to continue.
5. In the Save Print Output As dialog box, navigate to the folder where you want to save the PDF file.
6. Also, it offers to change the saving name of the Outlook file. Enter the name as per your choice.
7. Lastly, you will find the Outlook emails in PDF formats at your chosen folder path.

Note: For Windows versions earlier than 2010, you need to first save the email messages as an HTML file and then restore Outlook emails to PDF. Follow the below procedure for Outlook version 2010 and other below versions.

• First of all, Open the email message you are willing to convert.
• After that, click the File tab and select Save As.
• Now, from the Save as dialog box, navigate to the folder where you want to save the file.
• Now, click on the Save as Type drop-down, select HTML, and click Save. (Here, you have saved the Outlook emails into HTML format)
• Open Word and click the File tab, then choose Open. Select your saved HTML file.
• After that, click on the File tab and select the option Save as.
• Browse to the location where you want to save the file. In the Save as dialog box, click on the Save as type dropdown menu and choose PDF.
• Now, click on the Save button.
• The PDF file will be saved in the folder you have selected.

How to Save Outlook Email as PDF on MAC?

Follow the steps below to transfer Outlook email messages into PDF on Outlook for Mac.

• In MS Outlook, Open the message you want to Save as a PDF.
• After that, click on the File option and then select Print.
• Click on the PDF drop-down menu and select Save as PDF.
• Here, type the PDF file name to save the emails of Outlook for Mac.
• Click the arrow next to the Save as field and go to the folder where you want to store or save the PDF file.
• After that, click on the Save button to complete the saving process.
• At last, you can view the saved PDF file on your chosen path.

Alternate Method to Save Outlook Email as PDF File for Mac & Windows

Suppose you want to avoid the long manual solution to save Outlook emails messages to PDF files on Windows & Mac platforms. You must use the Aryson PST File Converter tool. One such automated and accurate result-driven tool is to convert the personal file folder to the PDF file format. It can also convert PST file format to multiple file types like EML, MSG, MBOX, TXT, HTML, Gmail, Yahoo, etc. You can download the free trial version of this software to know its works in detail.

Steps to Save Outlook Email to PDF with Attachments

• Install and Run the PST File Converter.
• Select the Single PST file or Multiple PST files at a time.
• After that, the software will fetch & process the selected PST files.
• Here, check the folders displayed in a tree structure and tap Next.
• Tap the drop-down symbol and select the PDF option.
• Choose the additional features of the software.
• Select the saving path to save the Outlook files.
• Click on the Convert to successfully convert Outlook emails to PDF.

Bottom Lines

This technical guide describes the multiple ways to save Outlook email as PDF Files for Mac & Windows. The manual procedures are pretty long and complex so it’s better to try the alternative way to keep the emails as PDF files. The given alternative methods also convert PST to MBOX files that can be used with 20+ email clients, including Apple Mac and Thunderbird. Now it’s your call to make your decision, hope it helps.

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