Easy Methods to Delete Multiple Emails in Microsoft Outlook

Why Should You Delete Multiple Emails in Outlook?

Over the time, your Outlook mailbox can get crowded with hundreds or even thousands of messages. Hence, it is important to clean up your Outlook mailbox. Here are some of the basic reasons to delete Outlook emails in bulk:

• The Outlook application has mailbox size limits. If you reach the high limit, you may face issues to send or receive new emails.
• If you have a clean mailbox, it will reduce distractions. So, that, you can focus only on useful messages.
• The bulk of emails can slow down your Outlook profile. When you delete them, your Outlook profile will start works smoothly.
• There are many emails that have no value at all, like old promotions, newsletters, or spam, and others.
• Full mailbox makes it hard to find important messages. If a user performs Outlook email cleanup, then they keep their mailbox clean and organized.

Easy Methods to Delete Multiple Emails in Outlook

There are different ways to manage email deletion in Outlook. Although it depends on your situation, you can use shortcuts, built-in features, or Outlook’s web version. Below, we’ll cover each method in detail with easy-to-follow steps.

Method 1: Delete Consecutive Emails

This method works best when you want to delete a range of emails that are placed one after another in your inbox. All emails between the first and last selected message will be highlighted and deleted in one go.

• Open Microsoft Outlook and go to the folder where the emails are stored.
• Click on the first email in the sequence.
• Hold down the Shift key on your keyboard.
• Now, tap on the last email you want to delete.
• At last, simply press the Delete key.

Example: If you want to delete emails received from January 10 to January 15, you simply select the first one from January 10, hold Shift, and click the last one from January 15. Data between the specified states will be easily deleted.

Method 2: Delete the Non-Consecutive Emails

Sometimes, the emails you want to delete are scattered throughout your inbox. For example, you may want to delete only selected newsletters and want to keep others. You can pick and choose emails individually without deleting the ones in between.

• Open your Outlook inbox.
• Hold down the Ctrl key on your keyboard.
• Now, tap on each email you want to delete.
• When you select all the emails, press the Delete button.

When you choose this approach, you can delete promotional emails from Amazon, Flipkart, or Myntra. Because these emails are not that necessary.

Method 3: Delete All Emails from a Folder

If you want to start fresh, deleting an entire folder is the fastest method. So, all emails in the folder will be deleted immediately. Here is how to delete multiple emails Outlook:

• Open the folder (e.g., Inbox, Sent Items, or any custom folder).
• Press Ctrl + A to select all emails.
• Hit the Delete key.

For example, your Sent Items folder is overloaded. Then, you can empty it in seconds using this method as Outlook delete multiple emails.

Method 4: Delete Emails Using Search or Filter

Outlook has a powerful Search feature that lets you find emails by sender, subject, or date. So, you can use this to bulk delete specific types of emails. Pick this method when you want to delete all emails from one sender or any particular topic. Follow the given steps to delete multiple emails in Outlook:

• Simply navigate to the Search bar in MS Outlook.
• Then, input the sender name, subject keyword, or date range.
• All matching emails will appear.
• Press Ctrl + A to select them all.
• Lastly, tap on the Delete button to delete all emails in Outlook.

As an Example, if you search for “LinkedIn” in your inbox, Outlook will display all LinkedIn notifications. Then, select them, and then you can delete all of them at once.

Method 5: Use the Sweep Option in Outlook Web

If you use Outlook on the web which is known as OWA, the Sweep tool makes email management easy. This utility can deal with repeated newsletters or promotional emails.

• Log in to Outlook Web.
• Select an email from the sender you want to clean up.
• Click on the Sweep option in the toolbar.
• Choose the given action:
• First one is to delete all messages from this sender.
• Second is to keep only the latest message and delete the rest.
• Also, you can automatically delete future messages from this sender.

Example: If you regularly receive newsletters from an online store but no longer need them, you can use Sweep to remove them in bulk.

Pointers to Remember

The manual methods to delete multiple emails in Outlook are useful in many cases. But you should keep in mind that they do not always solve the problem. If your mailbox is filled with thousands of duplicate emails, manual deletion can be very time-consuming. Also, there’s always a risk of that if you remove an important message by mistake. Then, it can be quite a big loss of your data. To overcome all these drawbacks, we will going to introduce to the most effective automated solution to delete multiple emails in Outlook within a few clicks.

Use the Automated Solution: Aryson Outlook Duplicate Remover

The Aryson Outlook Duplicate Remover is the top-notch solution to bulk delete Outlook emails. There is no risk of data loss when you are using this software. Your Outlook file contains duplicate emails, contacts, notes, journals, or tasks; this utility scans and removes all of them with accuracy. It can remove duplicates from Outlook files, both PST and OST. Users have the flexibility to remove duplicates from a single folder or all folders at once. However, it is completely up to you. Also, this utility smoothly works with all Outlook versions, including 2019, 2016, 2013, and earlier. Moreover, it provides date filter to clean up emails within a specific time range. Additionally, it provides the option to save the cleaned file in a new PST or overwrite it in the old one.

Follow these Steps to Delete Multiple Emails in Outlook

• Download and install the Aryson Outlook Duplicate Remover on your existing PC.
• Mark Single or Multiple PST file option and add the Outlook data file, and click Next.
• Now, make sure that all your required Outlook files are selected or not>>Next.
• Select the criteria to identify duplicate items, such as subject, sender, or task.
• At last, click on the Next button to start the process to delete identical emails.

Pro Tip: Automate the Email Cleanup with Ease

If you generally deal with bulk emails regularly. You can use rules in Outlook to automate the deletion process. For example, you can create a rule to automatically delete promotional emails. Also, it avoids the messages from specific senders. As a result, your mailbox stays clean without constant manual effort.

What If Outlook Does not Let You Delete Emails?

In most of the cases, the above methods work well. But sometimes Outlook cannot delete emails. And your deleted emails appear again and again. Usually, it happens when your Outlook data file (PST) is corrupted or oversized. A damaged PST file can cause issues like:

• Emails are not getting deleted properly.
• Slow performance while selecting multiple messages.
• Frequent error messages while managing mailbox items.

In such cases, manual deletion won’t fix the root problem. You need a reliable solution to repair the PST file. As a result, your Outlook will restore and start working as normal. Simply download PST Repair Tool to repair your Outlook data file and keep your data safe and secure.

Conclusion

Now, you have the some alternatives to delete multiple emails in Outlook. These methods will help users to find important emails. Microsoft Outlook offers multiple ways to delete emails in bulk. So, you can delete consecutive emails or clear an entire folder with just one shortcut. In case your Outlook data file is corrupted, use the automated PST repair tool to fix your PST file. After that, you will get the simple and organized Outlook mailbox.

FAQs

About The Author:

Rohan Wiese

Rohan Wiese is a Technical Content Writer at Aryson Technologies, specializing in databases, e-mail recovery, and e-mail migration solutions. He enjoys conducting research and generating information that assists database administrators, businesses, and novices in resolving issues with MS SQL Server, MySQL databases, Cloud Computing, and Microsoft Exchange.

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