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Written By Mithilesh Tata
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Updated on May 8th, 2023
Summary: This blog explains how to export Office 365 Mailbox to PST files. Here, we include simple steps to easily export Office 365 email to PST using the eDiscovery and Aryson Office 365 Backup Tool. However, the professional solution is more recommended because it allows users to export mailboxes from Microsoft 365 to PST files in an easy manner. Download Now Download Now
Emails play a vital role in business communication for most companies. It stores your personal information, invoices, contracts, and other essential documents. Microsoft Office 365, the cloud-based version of Microsoft Office, is very popular among businesses that do this job well. It is highly safe and secure for managing email messages, and you can easily use it for managing your documents, meetings, contact, calendars, and other details.
However, there are several reasons that insist users export Office 365 mailbox to PST or other file formats for data backing purposes like accidental deletion, retention policy gaps, security threats, hardware malfunction, and subscriptions aren’t affordable for everyone. Thus, it is always recommended that users take a backup of their Office 365 mailbox to overcome data loss. Additionally, once you keep a backup of the Office 365 mailbox in a PST file, you can quickly restore it and re-access it at any time.
Undoubtedly, Microsoft ensures the 99.9% uptime and security of Office 365 data. However, we can’t ignore the new security breaks in dispersed figuring utilizing cloud ransomware and other mixed methods. Also, there are a few additional benefits if we export Office 365 email to PST format.
In such a situation, data recovery becomes next to impossible if no backup is available. Do you know why? Because many organizations do not even realize how harmful a problem becomes when they lose their business-critical data. Backup is something that you do not appreciate unless you need it. It becomes too late to restore Office 365 mailboxes if no backup is available.
There are various solutions that claim the successful Office 365 emails to PST migration, but we won’t rely on a specific one directly. Thus, we researched and came up with three different utilities that help you easily export Office 365 Mailbox emails into PST file format.
The eDiscovery Export Tool feature in the Exchange Admin Center (EAC) and be used to export the results of an In-Place eDiscovery search to an Outlook Data File, commonly known as a PST file. There are three simple steps for exporting Office 365 mailbox to a PST file, which is given below.
Note: You must set the permissions in the Microsoft 365 compliance Centre. If you do not set the permissions, you can’t create a content search and cannot export the Office 365 mailbox to PST file format.
Now, you have completed the prerequisites for exporting Office 365 mailboxes to PST format. Here, you can execute the process by following the below steps.
By performing the above steps from 1 to 3, you can easily export Office 365 mailboxes to PST format using the eDiscovery Tool. But at the same time, users might face difficulties while backing up due to the complex steps of the eDiscovery tool.
Microsoft Outlook offers multiple built-in options that allow users to quickly configure Office 365 accounts into Outlook and export O365 mailbox items into PST file format.
Aryson Office 365 Email Backup Tool is a professional and trusted utility to export mailboxes from Office 365 to PST format without losing a single bit of data. The software allows users to backup Office 365 mailbox, public and In-place Archive folder data into the PST file format. Using this tool, you can also migrate Office 365 emails to Gmail, Yahoo Mail, GoDaddy Email, Opera Mail, Hotmail, etc.
In this blog, we explained how to export Office 365 mailboxes to PST format using the eDiscovery Export Tool and Outlook. Since this solution has some limitations or drawbacks, you should consider using a professional Office 365 email backup tool for better and best results. I have recommended an essential tool for exporting PST files to Office 365 mailboxes.
Ans – The best and safest method to export a mailbox from Office 365 to PST file format is using the Aryson Office 365 Email Backup Tool. The software allows users to easily export or back up all the Office 365 mailbox data into PST file format. In addition, you will find other different saving options in the software like PST, PDF, EML, MSG, CSV, MBOX, HTML, DOC, etc.
Ans – The Aryson Office 365 to PST Migration Tool allows users to export Office 365 email messages into PST file format on Windows and Mac operating systems. Here are the steps to perform Office 365 to PST migration on both OS:
Steps to Export Office 365 Mailbox to PST on Windows:
1. Run the software and select the Backup Option.
2. Enter the valid Office 365 Email Credentials.
3. The software will fetch all the mailbox folders available in the account.
4. Select the folders which you want to backup and click Next.
5. Choose the File format as PST from the drop-down of the list.
6. Apply Date Range Filter if needed.
7. Browse the path of the saving process and click Convert.
Steps to Extract Office 365 Mailbox to PST on Mac:
1. Start Launch the Office 365 Backup for Mac utility.
2. Select the Backup option and proceed.
3. Log in to your Office365 account.
4. Select the folders to export and opt for saving format as PST.
5. Provide the required details from the backup.
6. Click Convert, and soon all the emails are backed at your desired location.
About The Author:
Mithilesh Tata is dedicated to making the lives of his customers as simple as possible. He enjoys learning about new applications and utilities that can help people protect their data. Mithilesh also has a strong grasp on email migration & data recovery. He enjoys validating every component of the software, technical materials, and anything else that has to do with his working life.
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