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Written By Mithilesh Tata
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Updated on January 24th, 2023
Quick Guide to Backup Outlook to PST Professionally
Summary: Many Outlook users are looking for quick guides to backup Outlook to PST formats. The reason is simple: they have a large amount of data & want to store it in PST, or they want to move the Outlook data to another PC. Walkthrough the blog, we will explain your different manual and a professional Outlook backup tool to backup and save Outlook data items into PST file formats.
Microsoft Outlook is a widely used email service or client in today’s world. It is competent to create and store a lot of data, emails, contacts, calendars, events, etc. The program is widely used by different organizations and even used by individuals. People rely on the Outlook program to organize their work schedules and daily activities. But what happens if you lose your data to any virus attacks, accidental deletion, or hacking? Here comes the need to backup Outlook to PST and avoid data loss from the Outlook email program. We will make you learn how to backup your Outlook data to PST file formats.
Reasons to Backup Outlook as PST File
The reasons for saving or storing the data items such as emails, contacts, & calendars can vary for each user. Here we have listed some common reasons that insist users save and backup Outlook emails. Have a look!
- A backup file of Outlook data items can help restore the emails and other data items in case of data loss.
- Prevent data during cyberattacks or any accidental deletion of data items.
- Become easy to add PST files to Office 365 admin or user accounts.
- It helps to reduce the Outlook mailbox size.
- Useful and enable users to transfer Outlook PST files to another PC or email clients.
User’s Query: Due to limited storage space (50GB) within my Outlook 2019 account, my Outlook mail receiving or incoming mail is not working. Please Guide me to backup mail Outlook to PST formats to free up space in Outlook email clients. Your help will be highly appreciated.
How to Backup Outlook to PST File Automatically?
Outlook is a multi-functional utility that provides an Import/Export feature to export or save Outlook emails into PST file formats. Here are the easy & simple steps to backup outlook emails into PST format.
- Launch Microsoft Outlook in your system.
- After opening the Outlook program, click on the File menu.
- Now, tap the Open & Export option, then select Import/Export.
- After that, choose the option Export to a file and press Next from the Import and Export wizard.
- Again a new wizard will pop up. Select Outlook data file (.pst) and tap Next.
- Choose the mailbox folder that you want to export or backup. Also, you can check the option of Include subfolder.
- Click Next to proceed further.
- Tap the Browse button & choose the saving path. (Select the below option if required)
- Finally, click on the Finish button to backup mail Outlook into PST file formats.
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These are the steps of the Outlook Import & Export feature to export or backup Outlook emails into PST formats. Moreover, with this manual method, one can convert PST file to CSV formats. Consequently, it comes with a few restrictions such as being unable to export contacts, calendars, etc from the Outlook account. Apart from this, the resultant PST file sometimes gets corrupted when exporting Outlook data items via the Import and Export feature of Outlook.
Note: If you found corruption in your resultant PST file after exporting the Outlook emails using the Import and Export feature, you must use the PST Recovery software. The software is much more competent to deal with minor & severely corrupted PST files. Moreover, with this utility, you can repair and recover corrupt PST files with three different modes such as Standard, Advanced, and Deep.
How to Backup Outlook to PST Professionally?
Hotmail/Outlook.com backup tool is an efficient and foremost utility to backup Outlook 2007, 10, 13, 16, 19, and other versions. With this top-notch utility, one can backup Outlook contacts, calendars, tasks, events, and other Outlook data items with no alteration within the hierarchy of data items. It provides 25+ saving options to backup & saves the Outlook data items such as PST, MSG, EML, EMLX, PDF, Gmail, Office 365, Hotmail, Thunderbird, etc. The simple & easy-to-use GUI enables a non-technical user to backup the Outlook data into importable PST formats.
Follow the 7 Easy Steps to Backup Outlook to PST
- Install & Launch Outlook/Hotmail Backup Tool as Administrator.
- Enter the Outlook id and password to Sign-In.
- Now, the software will fetch and display all the mailbox folders of your Outlook account.
- Check all the folders and click on the Next button to proceed.
- In the next panel, expand the dropdown and opt for PST as the saving option.
- Select the saving path to save the resultant files by tapping the Path to save button.
- At last, press the Convert button from the left bottom of the wizard.
These are the 7 step process of a professional & reliable method to backup Outlook to PST formats. You will find the same email hierarchy within the resultant file.
Bottom Line
We hope you found our article meaningful and beneficial for those who want to backup Outlook to PST. With this knowledge, we know that you can be sure that your data is safe and secure, and you have the peace of mind that your Outlook data will be safe. So what are you waiting for -Download the Hotmail/Outlook.com Backup tool today.
Frequently Asked Questions
Q. How do I backup my PST file automatically?
Ans – Follow the Outlook AutoArchive Options to Backup PST File:
1. Choose File > Open & Export > Import/Export from the menu.
2. Select Export to a file, followed by Next.
3. Choose Outlook Data File (.pst) and then Next.
4. Next, select the mail folder you want to back up.
5. Choose a location and name for your backup file before clicking Finish.
Q. How to Backup PST File using PowerShell?
Ans – Use PowerShell to Take Copy of Outlook PST File with Following Steps:
1. Launch Task Scheduler
2. Select Create Basic Task.
3. Step through the wizard, deciding how frequently and when you want it to run.
4. Select Start a programme from the Action page.
5. In the Program/script field, type powershell.exe.
6. In the Add Arguments box, type -file “C:pathtobackup-pst.ps1”.
7. Open the newly created task and select Run whether users are logged on or not if you want the script to run even if you are not logged into your user account.
8. To put your task to the test, right-click it in the Task Schedule Library and select Run.
9. If it worked, the Last Run Result column will show that it finished successfully and that the pst files were copied.
Q. How do I transfer my Outlook emails to a new computer?
Ans – If you need to transfer Outlook emails to a new computer, then you have to download or backup the Outlook emails into PST format. Later on, you can transfer your Outlook emails to a new computer using the Import feature of Outlook.
About The Author:
Mithilesh Tata is dedicated to making the lives of his customers as simple as possible. He enjoys learning about new applications and utilities that can help people protect their data. Mithilesh also has a strong grasp on email migration & data recovery. He enjoys validating every component of the software, technical materials, and anything else that has to do with his working life.
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