Recover Permanently Deleted Outlook Emails: A Guide for Outlook Users

Summary: There are many instances when you need to delete emails from your mailbox. It can be due to storage issues, duplication, or bugs. However, sometimes you may end up accidentally deleting some important emails, it’s a big mess. Recently deleted emails are stored in the Trash folder, but how about permanently deleted ones? If you are in such a condition, this blog will help you recover permanently deleted emails in Outlook. Although the blog does not promise 100% recovery, we will provide some possible solutions. Read till the end and learn about the Outlook PST Recovery Software, secure and smooth. Download Now   Purchase Now

MS Outlook is a popular and trusted email client that allows users worldwide to manage their basic information. It offers an option to store personal and professional data in the Inbox as well as other folders. The data, like emails, contacts, calendars, tasks, journals, etc, can be managed properly.

However, it is not very rare to unintentionally or accidentally delete emails when trying to clear up your Inbox. Still, you realize that some of them were important after some time. So, if you have made the same mistake, firstly, avoid deleting emails in a hurry and frustration.

Preventive Measures to Avoid Deleting Important Emails

Before we dig into ‘How to recover permanently deleted Outlook emails?’, you must know these preventive measures:

• Use the Outlook Archive feature instead of deleting emails. This will organize your Inbox without permanently removing them.
• Try to categorize important emails in different folders like Work, To-Do, Receipts, or Unwanted.
• You can also use the Outlook Color-code feature. Or use categories to tag important emails like High Priority or Follow-up.
• Change Outlook settings and turn on the warning prompt before deleting emails. So that you can double-check for sure.
• Always maintain a backup of Outlook emails in PST format before decluttering your mailbox.
• Additionally, you can use the pin or flag feature of Outlook to highlight important emails in your inbox.
• Lastly, make sure you skim through the trash folder before emptying it permanently.
• Make the necessary conversation settings to define how to manage emails within different folders.

All these measures can help you recover permanently deleted mails from Outlook on time.

How Do I Recover Permanently Deleted Emails in Outlook?

We will serve you with multiple ways to recover deleted emails in Outlook- both manual and automated. The manual method may seem quite complex and time-consuming, but you should be patient. Explore the stepwise procedure elaborated below and find one that best fits your requirements.

1. Check the Deleted Items Folder in Outlook

It has sometimes been possible! You mistakenly deleted your emails in Outlook, and they are still in the ‘Deleted Items’ or ‘Junk Email’ folder. Here are the steps to restore deleted Outlook emails:

1. Firstly, launch Microsoft Outlook.
2. Log in to the account and go to the Deleted Items folder.
3. It will be empty if you have deleted emails from the folder already.
4. If not, here you will find all the deleted emails stored.
5. Search for the emails that you want to restore.
6. Right-click on the emails and select the Move option.
7. After that, choose the folder to restore the email.
8. Consequently, the emails will then move back from the Deleted Items folder.

If you didn’t find emails in the deleted items folder, move to the next method.

2. Retrieve Permanently Deleted Emails Outlook- From Server

In this method, you can recover your emails from the server. Even if you have deleted emails intentionally or unintentionally (permanently by using Shift+Delete), try this once. Here are the steps:

1. Open Microsoft Outlook on your PC.
2. Now, click on the “Home” tab.
3. Then, click “Recover Deleted Items From Server” from the top row.
4. Browse and locate the email from the list.
5. Click on “Restore Selected Items,” and then “Ok.”
6. Once the recovery process is complete, check the Deleted Items folder.

Hopefully, you will find all the restored emails there. Now, you can move recovered emails to your Inbox or any other location.

Note:- You must know that, when working offline, this solution probably doesn’t show up. So, make sure you are configured on the Exchange Server to recover deleted emails from Outlook server. Additionally, it can help you recover contacts, calendars, tasks, etc.

3. Recover Deleted Emails in Outlook Using Scanpst.exe

ScanPST.exe, or Inbox Repair Tool, is a built-in recovery tool of Outlook. Its primary purpose is to repair the Outlook PST files. However, you can also recover deleted emails from the PST file. Let us see how the Inbox Repair Tool can recover permanently deleted emails in Outlook:

1. First, exit MS Outlook properly.
2. Go to the location of the ScanPST.exe Tool. (Locate ScanPST.exe depending on your Outlook version.)
3. Next, run & open the SCANPST.exe tool.
4. Click on Browse and select the Outlook Data File (.pst) you want to scan.
5. After that, click on Start to begin scanning for errors and deleted items.
6. If the scan finds any deleted items, click Repair to start the recovery of emails.
7. Once the repair is complete, restart Outlook.

There is a high chance you can view your recovered emails in the appropriate folder.

Also Read: Substitute for Inbox Repair Tool When Not Responding in Outlook

When Manual Methods Fail?

Imagine these scenarios:

• You have a corrupt/damaged PST file to scan
• Or, the PST file is password-protected
• Or, MS Outlook is not configured within the Exchange Server
• Or, ScanPST.exe does not work to fix the PST error

These are cases when it’s nearly impossible to find permanently deleted emails Outlook. So, how to deal with these worst scenarios? Well, go for the suggested professional solution.

Best Software to Recover Permanently Deleted Emails in Outlook

Aryson Outlook PST Recovery Tool is the most efficient utility to recover deleted emails, contacts, calendars, etc. from PST. It can recover large PST files of sizes up to 80 GB. The software thoroughly scans the PST file and shows a mailbox preview of recovered data. However, it can retrieve deleted emails that are present in the Deleted Items folder.

You can save the recovered data in multiple formats like PST, MSG, DBX, EML, and MBOX. Also, with its simple interface, even a non-technical user can recover data like a pro. Do you want to evaluate how effective it is? Run the free demo tool following the steps below and recover deleted emails from Outlook:

1. Install and run the PST Recovery Software on your PC.
2. Add the PST file to scan and choose an appropriate recovery mode.
3. The tool will scan the added PST folder. Wait till it shows a preview.
4. Preview the recovered mailbox data and select the Deleted Items folder.
5. Now, choose a saving format to restore emails, say PST.
6. Specify the location on your PC to save PST and click on Save.

Can You Get Back Permanently Deleted Emails from Outlook?

This is the most asked query of users who have lost their Outlook emails. Well, do you think permanently deleted emails can be recovered? Emails can only be recovered in these conditions:

• If emails were recently deleted and are still stored in the Deleted Items folder.
• Can be recovered from the Recoverable Items folder within 14 to 30 days, as per settings.
• Mail is likely permanently gone unless you have a backup PST file of the mailbox before deletion.

Hence, it’s better to be cautious while deleting emails from your mailbox, or you will end up deleting emails permanently.

Conclusion

Outlook users generally face issues like this, sometimes due to an error or maybe accidental deletion. Therefore, this comprehensive blog provides the best solutions to recover permanently deleted emails in Outlook. Depending on the extent of the loss, you can choose a manual or a professional approach. However, manual steps have certain limitations that you must consider before proceeding. On the other hand, the suggested software offers a secure and smooth email recovery.

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