How to Download Emails from Outlook Web App

Summary: The article explains downloading emails from Outlook Web App. If you are looking for the same things, then read it thoroughly. You will get to know two different methods to download emails from MS Outlook Web App. One is a manual method, and the other is a professional Office 365 Backup Tool.  

Highlights

• Two Prominent Methods to Download Emails from MS Outlook Web App.
• Download OWA Emails through POP in the PST file.
• Use Aryson Office 365 Backup tool to download Outlook Web App Emails into PDF and multiple other file formats.

Most of the formal communication takes place through email and individuals prefer using MS Outlook for doing so. But, recently Microsoft has launched Outlook Web App which is basically a personal information manager. This application has an interface somewhat similar to MS Outlook and it comes with a Suite. OWA is a short form of this application it stores emails, tasks, calendars, address books, and many other things. But when it comes to download emails from Outlook Web App then it becomes a difficult task. So, here you can see the various techniques to save all the emails from the Outlook Web App into your PC or hard drive.

Methods to Download MS Outlook Web App Emails with Attachments on Local Machine

You can see two methods for executing this task. The first method is a manual method that is quite complex and needs a lot of concentration. On the other hand, you can try a professional tool for the second technique. It is easy to apply so you can have a look at both the methods for downloading the Emails from OWA.

Manual Method for Downloading Outlook Web App (OWA) Office 365

1. Open the MS Outlook application on your PC and log in.
2. Go to the File Menu and Click on the Add Account Option.
3. Choose the option Manual Setup or Additional Server Type and then click on Next.
4. Now you must highlight the needed services and then click on the Next Button.
5. Choose between POP and IMAP as per your preference.
6. Fill up all the needed details in the User Information Section.
7. Now click on the More Settings option and the Internet Email Setting wizard will open.
8. Now click on the Outgoing Server option and then give authentication to the My Outgoing Server (STMP).
9. Then click on the Advanced button and fill all the necessary details.
10. Now you must leave all the copies of emails on the server or you can delete it from the server after 14 days.
11. Then Click on OK and on Next.
    If in case you encounter any type of error while executing the above steps then you go with the steps given below:-
    The error might occur because the POP is not configured with the Outlook Web App. So the steps given below are related to enabling the POP Configuration.
    • Open Outlook Web Application and log in.
    • Go to the Navigation Bar and then select Outlook or Mail.
    • Click on App Launcher and then on Outlook.
    • Now open Settings from the navigation bar and then click on Options.
    • Choose Account in the Options and then click on My Account.
    • Now go to the POP option and enable it.
    • Then close the Outlook Web App and Re-Open MS Outlook.
12. Click on the Next Button and then Close the Window.
13. Click on the Finish Button and your Configuration process ends.
14. Once you have configured all the emails you can easily download all Emails from the Outlook Web App into your PC in PST File Format.

As you can see that this method is quite complex and it needs a lot of effort so you must try a professional tool for doing so. On the other hand, any kind of mistake can waste all your effort. So you must use a professional tool to export emails from Outlook Web App to PST.

Professional Solution to Download All Emails from Office 365 (OWA)

You must try the Aryson Office 365 Backup Tool which is a professional software to download all the Office 365 (OWA). It is fast and consumes very less time. You will not have to go through the complex steps as they are in the manual techniques. The steps are simple to follow and you can have all the Outlook Web App Emails on your PC or Hard Drive.

• Download and Launch Aryson Office 365 Backup Tool on your PC.
• Choose the option Office 365 Backup and then click on the Proceed Button.
• Enter the Credentials of your Office 365 Account and then click on the Login button.
• Now in the Save Options choose PDF File Format
• Now define the path for saving the file either into your PC or External hard drive and then click on the Next Button.
• The Downloading process will start and you can see the progress in the progress bar.
• After the completion of the whole process, you will receive a confirmation message.

Once you have saved all the Office 365 or Outlook Web App emails on PC you can move it to any location as per your needs.

Advantages of using the Professional Solution

• It is easy, fast, and less time-consuming.
• There is no need for following the complex steps as they were in the manual solution.
• Help users to transfer emails from Outlook Web App to Gmail.
• It downloads all the Office 365 (OWA) emails with 100% accuracy.
• The steps are easy to understand and can be applied even by a novice user.
• It also exports Office 365 Mailbox to PST File.

Need for Downloading Outlook Web Mail Emails

• Creating a backup of all the Outlook Web App emails so that they can be used in the future.
• The Individual wants to create some space in his OWA account.
• Fear of getting hacked by someone.
• Authentication Problems might occur in the future.
• Multiple Login failures while logging in again and again.
• Viruses and Malicious Attacks.

Conclusion

Well, after going through the above solutions it will be easy for you to download emails from Outlook Web App including attachments. The manual method for doing so is quite difficult for a non-techie user therefore I would advise going with the professional solution. If you think that you can manage the downloading of emails through the manual method then you can go with it. Now, you have to decide which method would be best for you.

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