How to Download Emails from Outlook Web App (OWA)? Get Perfect Solution!

Why Do Users Backup Outlook Web App?

There are some scenarios when users need to download emails locally. Some of them may be as follows:

• In case OWA emails are accidentally deleted, having a local copy ensures you can restore data to the mailbox.
• If your Outlook Web Account is hacked, locked, or suspended, you can still access all emails from the backup file.
• For those accounts with limited storage, one can create a backup and free up Outlook mailbox space.
• Additionally, a local copy of mailbox data can be accessed remotely without having an internet connection or a specific platform.
• For legal, compliance, auditing, and other purposes, businesses often need to archive Outlook Web App emails.
• Other reasons include easy sharing and quick migration, moreover to avoid dependency on Microsoft Server.

Thus, it’s always beneficial to export email from Outlook Web App and save it on a local PC. Wondering how? Let us explore various possible methods to do it.

Best Ways to Download Emails from Outlook Web App to PC

When it comes to downloading individual mailbox emails, it can be done through various DIY steps. Like, you can copy and paste emails to Notepad, or just take a screenshot to share. However, to store emails safely for future reference, it’s important to rely on the best solution. Here are some that may help you!

#1. Use the MS Outlook Desktop App (Free Method)

This manual procedure has two core steps. First, connect your Outlook Web App account to the Outlook desktop and then export emails to a PST file. Follow the given steps carefully:

1. Run the MS Outlook app on your PC.
2. To add your OWA account, go to File > Account Settings > Account Settings.
3. Then, click on Add Account > Outlook.com email ID > Click Connect.
4. Provide your account password and click on Connect.
5. Now, the OWA account will get synced with the Desktop app.
6. Again, go to File > choose Open & Export > click Import/Export.
7. To save emails to PST, choose Export to a file and Next.
   
8. Select PST as output; option Outlook Data File (.pst). Click Next.
9. Select folders having emails > Assign saving path > Save to PC.

Well, this is how you can use the Outlook Desktop app to export Outlook Web App emails to PST. However, this procedure fits those who have Outlook installed on a PC and are familiar with its interface. Also, PST is not universally accepted, thus it may restrict convenient sharing.

#2. Backup Outlook Web App to PDF Format

You can also manually save Outlook.com emails to PDF, which facilitates easy sharing and universal accessibility. Follow the steps below:

1. Open a browser and log in to your Outlook.com account.
2. Go to the mailbox and choose an email to save. Open it.
3. Next, click on the three dots (More actions) > choose Print.
4. Finally, choose Save as PDF in your print settings and save at a desired location.

With this process, one can save a single email to PDF at a time. Thus, it’s good to go when you have a few emails to download.

Also Read: Learn How to Download Emails from Office 365?

#3. Export Email from Outlook Web App to EML or MSG

Another way to download OWA emails is to use the Download option. Here are the quick steps:

1. Open Outlook.com in a browser and log in to your account.
2. Select and double-click on an email to backup.
3. Click on the three dots at the top right of the email panel.
4. After that, click on the Download option from the menu.
5. Now, choose to save emails in EML or MSG format.
6. Specify the saving path and you’re good to go.

To save multiple emails in EML or MSG, you can repeat the process for each email. However, if you want to bulk export all emails from Outlook Web App mailbox, go for a dedicated software.

#4. Download Emails from Outlook Web App in Bulk

To overcome the limitations of all the methods stated above, we have a proficient software solution. Aryson Hotmail Backup Tool is a one-stop solution to backup Outlook.com emails into multiple formats. Not just PST, it can create backups in PDF, MBOX, EML, MSG, and many more. You can choose the saving options in software and download all emails from Hotmail to Computer or Hard Drive.

The software is widely compatible to suit all Windows OS. In addition, its simple-to-use interface makes it suitable for all technical and non-technical users. You must try it once by downloading the free demo software from our website.

Follow the steps below to download OWA emails:

1. Download the Aryson Hotmail Backup Software and install it on your PC first.
2. Run it as an administrator, and log in to your OWA (Hotmail) account.
3. Preview the list of folders and email count. Select folders > click Next.
4. From the saving format list, choose PST, PDF, or another desired format.
5. You can also apply built-in filters to eliminate duplicates, attachments, etc.
6. Choose where to save the output backup files, say PST, PDF, or else.
7. Finally, to save emails locally, click on the Convert button.

Hopefully, you find this method easier to perform and hassle-free compared to the manual ones. It’s always recommended to test the demo tool before purchasing, for assurance.

Also Read: Top Methods to Export Microsoft Office 365 Mailbox to PST

Conclusion

Whether you have to download a single email or emails in bulk, this blog has covered all. We have discussed two free methods to save OWA emails to PST and PDF format. However, the most comprehensive way to download emails from Outlook Web App is by using expert software. It is not restricted to downloading emails into a single format and provides multiple export options. Try methods and choose one that suits your requirements.

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