5 Ways to Prevent Data Loss from Gmail

Gmail contains a lot of personal information of the users that need to be protected. All the mailbox emails, contacts, attachments, and other items possess crucial data that no one can afford to lose. This data is stored in the cloud online and can be lost due to several reasons.

The users are always in search of methods or techniques to prevent data loss from Gmail. In this blog, we will go through the approach for advanced data loss prevention for Gmail and drive. However, let us first make ourselves acquainted with the reasons that make the possibility of a Gmail data breach.

What are the Causes of Data Loss in Gmail?

Gmail Email data is prone to many threats that can throw away all the essential data in an instant. The points are given below that give rise to the need to prevent data loss from Gmail.

• Virus or Malware Attacks

Virus and malware intrusions are the most common reasons that wipe out Gmail databases in various scenarios. These incidents are frequent nowadays and can hamper personal data making it inaccessible.

• Human Error

You would have heard of accidental deletion as it is a common mistake that most of us make. Most of the applications have made efforts to overcome this, like Trash and Bin features, but still, these are not fool-proof.

• System Failure

Hardware or System failure can occur due to various reasons like power cut, power surge, unexpected shutdown, system crash, etc. It can result in the loss of the data without giving any warning.

• Natural Disasters

The frequency of natural disasters today has exponentially increased. These disasters can damage all your corporate data, and the only measure you can take to tackle these is to have a backup of your Gmail data.

All these reasons make it essential to backup and prevent data loss from Gmail. The solutions to prevent Gmail data loss are mentioned below.

Five Free Methods to Prevent Gmail Data Loss

1. Applying Strong Password
2. Google 2 Step Verification
3. Using Updated Web Browser
4. Enabling Safe Browsing Feature
5. Take Backup of Gmail Emails

To prevent data loss from Gmail, you can follow these approaches carefully. Each one will help you to make Gmail data more secure and safe.

1:  Applying Strong Password

A strong password is always recommended to secure your Gmail account. The login password is the first step of security that you employ to make your Gmail account inaccessible to others. Therefore, it needs to be strong so that no one can illegally access your account. Below are some tips to make a strong Gmail password.

• Employ a mix of alphabets, symbols, and numbers in the password.
• Use at least one upper case letter to make it strong.
• Never save any personal information as the password as it can be easily guessed.
• Make a habit of changing the password at least once or twice a month.

2: Google 2 Step Verification

Google 2 Step Verification is a helpful feature to prevent data loss from Gmail while making it very secure. It comes in handy for instances when someone tries and guesses your Gmail password. Enabling this 2-step authentication adds an extra step in signing in to your Gmail account. It can be turned on through the Security Settings of the Google account. The 2-step verification can be added in different ways, viz. a mobile number or by adding another email account.

After logging in, the 2-step authentication will ask for the authentication code sent to your mobile number or email account. Moreover, your Gmail account will only open once you correctly enter this verification code. This approach proves to be an apt feature offered for Google data loss prevention.

3: Using Updated Web Browser

The frequent updates that web browsers receive from their manufacturers are mainly security updates and patches. The user should update their web browsers to improve their security features and run the latest version available for Gmail DLP. An outdated web browser is more susceptible to hackers and can be hacked easily online. Manual security checks should be done to verify if the browser that you are using is up-to-date.

4: Enabling Safe Browsing Feature

This approach is an easy and safe way to practice with DLP in Gmail. It hides most of your activity and does not save any data or cookies. Moreover, it alerts the users regarding malicious and spyware email messages. Also, it gives a warning confirmation when you are about to open a suspicious link that can lead to a possible data breach.

5: Take Backup of Gmail Emails

Gmail data breach can take away all the essential personal information in an instant. The user can opt for the smart way to take the backup of the Gmail mailbox data regularly and save it locally on your system. This saved data can be viewed offline and acts as the backup of all your mailbox data that could be lost. Gmail Backup Tool is one of the best utilities that can help you in this purpose. It can backup your Gmail emails to the PC in different file formats like EML, PDF, MBOX, etc. It is the most secure and reliable utility to prevent Gmail email data loss.

   

Conclusion

We have suggested the five best solutions to prevent data loss from Gmail. There is a rising need for these methods as Gmail data loss can be an unaverted event. The approaches mentioned helps the user to increase the security in their Gmail accounts. The best way is to take the backup of your Gmail account data periodically to have access to it at times of need. The professional tool mentioned above backs up the email data without any Gmail data breach. Thanks for visiting this blog. I hope you found it engaging and useful.

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