Best Gmail to Office 365 Migration Tool: Aryson vs. Alternatives For Enterprise & Large-Scale Migrations

Why Organizations Choose Office365 Over Google Workspace

There are many reasons behind the migration of an organization from Google Workspace to Office 365. These reasons include better collaboration, team bonding, an integrated app ecosystem, etc. The majority of the solutions that are used to address these problem areas are already available in Office 365. It includes collaborative tools and productivity tools (i.e., Teams, OneDrive, SharePoint, Word, Excel, PowerPoint, etc.). During a merger, one company needs to be merged with another tenant and needs such features of Microsoft 365. That’s why organizations require complete licensing support. Organizations switching to Microsoft’s productivity ecosystem may also migrate Google Drive files to OneDrive. For their feasibility.

Features provided by Office 365

There are some points mentioned below that explain why organizations migrate to Office 365.

1. It works efficiently even without an internet connection.
2. Finance teams mainly prefer this because of its interconnected ecosystem with other Office 365 applications and desktop availability.
3. This tool easily handles multiple workloads, complex calculations, and other power tools such as pivot tables and Power Query.
4. It automatically syncs the changes that were made offline once the connection becomes stable.
5. This tool supports cross-application workflows, as all Office 365 tools are combined together. For example, you can read and edit Excel files within Microsoft Teams.
6. It provides large storage capacity compared to Google Workspace (i.e., +1TB)
7. It offers additional tools for advanced security and is used by enterprise-level organizations:

What Does The Best Gmail to Office 365 Migration Tool Offer?

To utilize all the features, a complete Microsoft 365 license plan is required by the organization. But administrators do need a professional migration tool while migrating Gmail to Office 365. So, before selecting the right migration tool, remember these points.

1. Scope of Migration: Users should identify their migration scale and then choose the tool accordingly if it supports migration of that scale.
2. Additional Features: Except for simple mail-to-mail migration, does it provide features such as mapping and migrating groups, shared mailboxes, etc.?
3. Ease of Collaboration: You should check whether it does a complete migration or only migrates some specific workload email content.
4. Structure Preservation: The tool must retain the migrated mailboxes and their content structure to avoid rearrangement of folders from the start.
5. Size of Migration: Users should ensure that the tool can easily handle large-scale migration without any missing folders.
6. Performance: You should also ensure that the tool migrates mail quickly. Then notice how much time it takes to migrate with and without attachments.
7. Monitoring and Reporting: The tool should allow users to check the status of their migration and have a copy of migration status for future sharing.

Top Gmail to Office 365 Migration Software

Administrators usually choose between Microsoft’s native process and a third-party product to migrate Gmail to Office 365. The sections below describe some of the best Gmail to Office 365 migration tools.

1. Aryson Google Workspace Backup Tool

The Aryson Google Workspace Backup Tool provides a desktop-based solution for transferring Google Workspace data to Microsoft 365. It uses the Gmail and Microsoft Graph APIs to process migration tasks. This tool doesn’t require Outlook installation and supports Windows, Mac, and Linux-based platforms. It provides admins with great flexibility in managing migration tasks from their own systems. Therefore, it’s a practical option for organizations that prefer dedicated migration software and want to manage the process according to their project requirements.

Key Features of Best Gmail to Microsoft 365 Migration Software

• Resume Verification: Users mostly migrate the same emails repeatedly to sync new emails in the destination. In that scenario, this helps to skip previously migrated files to avoid duplicates.
• Date Range Filter: Migrate emails between specific dates by enabling this option and choose start and end dates to get those emails.
• Skip Specific Folders: To skip system folders of your mail, such as Promotions, Social, Updates, etc., use this option during migration.
• Handling Duplicate Data: Enable this option to delete duplicates based on To, From, Subject, Body, and CC of your mail.
• Advanced Filter: Filter emails by specific fields such as Subject, CC, BCC, Body, To, and From, by entering email content.
• Custom Output Folders: Users can set desired folder names with this option to place migrated emails inside them.
• Split Resultant File: You can split migrated emails up to 500 MB to get them in separate files of that size.
• Attachment Options: When migrating emails, you can either skip attachments for each email or save them in a separate folder.
• Free Up Server Space: To clean up your source mailbox to have extra space, you can enable this option. This moves your emails to the recycle bin or deletes them permanently.

2. Microsoft Exchange Admin Center Batch Migration

Microsoft offers a built-in migration option for transferring Gmail data through the Exchange admin center. It is the best Gmail to Office 365 migration tool for individual users. Administrators can configure the process manually or use the automated setup method. Since the feature is part of Microsoft’s administrative environment, organizations do not need separate third-party migration software to use it. Admins can use the same interface to create and manage migration batches. However, they should review the configuration requirements before starting migration. This is because these steps can affect the overall migration process.

• The automated method is recommended because it completes several required tasks in the Google Admin console.
• No separate tool fee applies. However, the subdomain, DNS, and mail user preparation take time.
• Throughput for contacts and calendars depends on the quota of the Google Workspace service account.
• Microsoft lists certain contact properties, such as Gmail tags and contact URLs, as not migrated.

3. BitTitan MigrationWiz

BitTitan MigrationWiz is a cloud-based utility to migrate Gmail to Office 365. It is one of the top Gmail to Office 365 migration software options for consultants and large organizations. As the tool works online, admins don’t need to install it on their system, making it feasible to migrate with more flexibility. It helps teams collaborate on shared migration projects while maintaining their efficiency. All this makes it a reliable option for organizations and IT teams managing several migration assignments.

• The tool’s licensing depends on the number of users, so costs increase with an increase in data size.
• BitTitan does not map some Google items exactly. For example, Hangouts links are migrated to meeting descriptions, and customized calendar events are not migrated.
• Data handling follows the vendor’s infrastructure. So organizations with strict data policies can’t use this tool.

4. VaultMe

VaultMe is an online Google Workspace to Microsoft 365 migration software. The tool licensing is based on individual accounts and is ideal for small organizations. It allows businesses to have a licensing subscription based on the number of accounts they migrate. However, it is not ideal for large organizations, as they have large requirements. In such scenarios, it’s best to compare different licensing models offered by this software before making a decision.

• Instead of offering a complete license, the tool supports individual licensing.
• It has a base price of $59.99 per user account, plus $0.20 per GB and 1,000 items.
• The converted content includes emails, folders, contacts, etc.
• For large mailboxes, the migration prices increase because of their size. That’s why admins should first estimate the total migration size and then start the migration.

Migration Strategy and Planning

Before starting migration, it’s important to look at a few points for a successful migration. To properly utilize the best Gmail to Office 365 migration tool, you must go through the following planning.

• First, check if the scope covers one user, many users, or shared data.
• Create a subdomain in Google Workspace to route mail to Microsoft 365.
• Create a second subdomain to route mail to Google Workspace.
• Provision the mail users in Microsoft 365 that will receive the data.
• Verify the Google migration administrator role assignments.

Prerequisites to Be Taken Before Migration

To achieve the best results when using the best third-party Gmail to Office 365 migration tool, it is critical to follow these operational steps:

• First, do a pilot migration on a small number of mailboxes and review the results.
• Start with a pilot of a few mailboxes, and review the results before expanding.
• Then, inventory the mailbox data and count users, mailbox sizes, shared drives, etc.
• Clean up the source by removing unused accounts and large unneeded files.
• Tell users the schedule, and set a date when they stop using Gmail.
• Check labels, calendars, and contacts in Outlook after the pilot.
• Keep the Google Workspace data until users confirm that everything arrived.
• Save the migration reports for audit and troubleshooting.
• For long-term recordkeeping, organizations may consider backing up Google Workspace emails to PDF before making changes to their email environment

Steps To Migrate Gmail To Office 365 Using a Professional Tool

1. Download and install the Aryson Google Workspace Backup Tool.
2. Open the tool and click Open Application on the main interface
3. Choose Mailbox Migration from the migration mode and choose the login type.
4. Enter your login details and authenticate, then click Continue.
5. Tick the desired mailboxes and click Continue again, then choose Office 365 from the dropdown.
6. Choose the destination path and apply required filters, then click Start Migration.
7. Wait for migration to complete and download the migration report from the monitoring panel.

Watch the Complete Migration Video

Conclusion

There are various migration tools from which users can easily migrate their Gmail to Office 365. However, choosing the best Gmail to Office 365 migration tool among them depends on several factors. Factors such as migration size, cost, type, etc., can differ for different users and organizations. Both manual and professional methods are ideal choices for different purposes depending on individuals’ needs. However, if users want a tool with an easy-to-use GUI, they can choose the Aryson Google Workspace Backup Tool. It ensures the safety and security of the user’s data and makes the migration process smooth.

Frequently Asked Questions

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