Complete Step-by-Step Guide for Aryson OST Converter

Step 1: Download and launch the Aryson OST Converter on your system.

Step 2: Click Select OST File (s) or Select Folder and open the OST file from your system.

Step 3: Below is a quick explanation of the available options.

• Select Files: Press this button to add single or multiple OST files.
• Select Folder: Use it to add an entire folder that contains OST files.
• Remove Selected: Delete selected OST files from the list.
• Clear List: Clear all added OST files.
• Proceed: Click on the Proceed button to proceed further.
• Drag and Drop functionality: The user may add the required OST files using the drag-and-drop features of the software.

Step 4: The software displays complete details of the selected OST files:

• S. No.: Displays the serial number assigned to each loaded OST file.
• Name: Shows the name of the selected OST file added to the software.
• File Path: Indicates the exact location where the OST file is stored on the system.
• Size / No. of Files: Displays the total number of files added for converting.
• Select (Checkbox): Select or deselect files for converting.

Step 5: At this stage, the software lets you convert mailbox data after loading. It properly displays all folders and subfolders to ensure nothing is missed.

• Search Folders: Quickly find specific folders in the loaded OST file using keywords for easy navigation.
• Advanced Search: Locate emails, contacts, or calendar items using detailed search criteria. Search Filter (To / From / Subject): Filter results by sender, recipient, or subject for precise searching.
• Folder Tree Panel: Displays the complete OST file structure in a hierarchical View for easy selection.
• Preview Panel: Shows detailed content of selected items before converting. Selected/Total Message Count: Displays the number of selected items compared to the total messages.
• Open in Browser: Opens emails in the default browser if the preview panel cannot display complex formatting.

Step 6: Double-click any email to open it in a separate preview window. This helps you verify the complete message.

• HTML format: Displays the email with its original formatting, including fonts, colors, and images.
• Plain text: Shows the email content in simple text without any formatting.
• Headers: Displays detailed technical header information of the email.
• MIME: Shows the MIME structure and encoding details of the message.
• Calendars: Displays the calendars' associated fields.
• Contacts: Shows information like phone numbers, emails, etc.
• Tasks: Displays the fields like start date, end date, due date, and sensitivity.
• Notes: To preview the notes' content and their creation date.
• Raw HTML: Displays the original HTML source code of the email message.

Step 7: Now, select Google Workspace under the Export to Email Clients dropdown.

Step 8: Enter the required admin account ID and JSON key to log in.

Step 9: Select the required sub-user to specify the destination of migrated OST files.

Step 10: Apply the General filters as per your need and convenience.

• Date Range Filter – Exports only the emails that fall within the selected start and end date range.
• File Naming Policy – Allows users to save exported files using a preferred naming convention for better organization.
• Custom Output Folder – Lets users choose a specific destination folder to store the converted files.
• Skip Existing Exports – Prevents duplicate exports by automatically ignoring files that have already been exported.
• Follow Tree Hierarchy: Select this radio button to maintain the original folder structure during migration to Google Workspace.
• Mapped with Default Mailboxes: To map OST/PST files to the default folders.

Step 11: You may apply the following Advanced filters if required.

• Attachment Handling – Provides options to export attachments separately, merge them, or exclude them from the output.
• Duplicate Detection – Identifies and skips duplicate emails based on selected criteria such as To, From, Subject, Body, or CC.

Step 12: Finally, click on the Start Export button to begin the OST to Google Workspace migration.

Step 13: After completion, the software displays Source, Destination, File Count, Execution Time, Total Messages, and Output Location.

Step 14: After conversion, a pop appears “All selected data has been exported successfully” and provides the following options.

• Start New Export: Start another conversion
• Export Log: Save the conversion report in CSV format.