How to Restore Deleted Emails from Outlook OST File

Summary: This article will describe the different scenarios in that users want to restore emails from an Offline Outlook Data File (.ost). Further, based on these scenarios, we have discussed how to recover email from OST file Outlook 2016 and other Outlook versions. The best solution is a hassle-free tool that restores deleted emails of Outlook OST files.

What is an OST File?

An OST file is an offline Outlook data file(.ost) in Microsoft Outlook. It allows its users to store the maximum amount of data like messages, contacts, calendar data, etc. An advantage of using offline folders is that users can work offline and then synchronize changes with the Exchange server the next time they connect. Further, this ability to work offline of OST files makes it useful in environments with limited or unreliable connectivity.

When you connect with an Exchange Server, the Cached Exchange Mode will get enabled(or an Office 365/IMAP account). As a result, Outlook can store a synchronized replica of all the server mailbox items in an Offline Outlook Data file(OST). But sometimes, an exchange server user may face situations like data deletion, mailbox corruption, synchronization issues, etc., that need the best manual solution to recover mailboxes from Outlook.

There are some scenarios in which users may want to recover emails from their Outlook OST files. Some of them are listed below:-

• Scenario 1:- If you haven’t used the Exchange Server account and there are OST file corruption issues.
• Scenario 2:- When your original Microsoft Exchange account is disabled. (but not deleted)
• Scenario 3:- If your Microsoft Exchange Account Mailbox Gets Deleted Accidentally.

Furthermore, you can also skip these scenarios that represent your OST file corruption situation. Or, read the different cases and perform the step-by-step guide of every condition to recover the deleted OST file emails.

Use Aryson OST Recovery tool to repair corrupted or inaccessible OST files and recover deleted emails from an OST file successfully.

How to Restore Deleted Emails From Outlook OST File?

This part will describe the workaround of the two best scenarios to retrieve permanently deleted emails of OST files. Both of them are easy-to-perform but may contain some drawbacks. Thus to overcome those drawbacks, you can also go through with our professional software that allows you to recover OST files missing data Outlook 2016 and below versions efficiently.

Scenario 1: If you haven’t used the Exchange Server account and there are OST file corruption issues

Due to server unavailability or crashes, you may not use an Exchange account yet. You need to access email data, but the OST file is corrupted, damaged, or inaccessible.

Since the Offline Outlook storage table file contains the copies of items on the mail server, you can create the OST file and fix the corruption issues. To-do-so, follow the detailed steps of working:

1. Firstly, close and exit from your Outlook account.
2. Now, open the Control Panel, and click or double-click on the Mail.
3. In the ‘Mail Setup – Outlook’ pop-up window, click on the Show Profiles option.
4. In the ‘Mail’ pop-up window, choose your current (existing) profile, and click on the Properties button.
5. Here, click Email Accounts.
6. Opt for the Exchange account from the Email wizard, and click on the Change.
7. Now, uncheck the Use Cached Exchange Mode option, and tap the More Settings option.
8. Go to the Advanced tab and select Offline Folder File Settings.
9. After that, in the Offline Folder File Settings box, click the Disable Offline Use button.
10. After the completed prompt, click Yes.
11. Again, click the Offline Folder File Settings button, and tap OK.
12. In the box that pops up, click on the Yes.
13. Finally, select the ‘Use Cached Exchange Mode’ checkbox under ‘Cached Exchange Mode Settings, click OK, and hit the Next button.
14. Click the Finish button.
15. Now, close all the open pop-up windows. Plus, open Outlook and check out the re-created OST file.

Scenario 2:- When your Original Microsoft Exchange Account is Disabled(But not Deleted)

If your original Microsoft Exchange account is disabled (but not deleted) and you want to use the OST file data stored in it. Try to export OST file emails into PST files with the help of the inbuilt Import and Export Feature of Outlook.

Steps to Export OST File to PST in Outlook 2019/2016/2013

1. Go to File and opt for the Open & Export section. Choose Import/Export.
2. Choose an action to perform: Export to a file and click Next.
3. Now, select the Outlook Data file (.pst) and click Next.
4. Choose the email profile or specific folders you want to export into a PST file.
   Tip:- If you need to recover subfolders, check the Include subfolders option.
5. Click on the Browse button to add the saving directory for the resultant files, and then click the Finish button.

Once these steps are completed, the chosen email folders will be exported to a PST file. Now, copy or import the message from the PST back to the server-based mailbox.

Steps to Export OST File to PST in Outlook 2010

1. Start your Outlook 2010 email, and click File >> Open >> Import.
2. Now, choose Export to a file and then click Next.
3. Then select Outlook Data File (.pst), and hit Next.
4. After that, select the folders you want to convert to PST. Click Next.
5. Tap on the Browse and select the location on your system or external drive where you want to save the converted PST file.
6. Click on the Finish button.

Scenario 3: If your Microsoft Exchange Account Mailbox Gets Deleted Accidentally

If your Microsoft Exchange account mailbox gets deleted accidentally, and you have not taken the backup too, use the best third-party solution by Aryson- OST Recovery, to recover and restore deleted emails from Outlook OST File.

Steps to Restore Deleted Outlook Profile OST File

1. Download and Start the Aryson OST Recovery as an administrator.
2. Select the OST file from your system and click Open.
3. Opt with the required recovery mode and tap on the Ok button.
4. Scanning process completed for selected OST file, click Ok.
5. Here, you can preview recoverable Outlook OST file folders.
6. Check the folders from the preview panel and click on the Save button.
7. Choose the saving option and check the inbuilt features.
8. Finally, the saving process gets completed. Click Ok.

Conclusion

Restoring Deleted emails from Outlook OST File can be an easy process to do with the help of a manual method. However, if you can not recover deleted OST files emails yet or find some reliable solution for the query: How to Restore OST file in Outlook 365, use powerful Aryson OST Recovery to restore deleted emails from Outlook OST files with ease.

FAQs

How to Delete OST file in Outlook?

Steps to delete OST files without losing email messages:

1. First, close the MS Outlook application.
2. Go to Start and enter run in the search bar.
3. Now, search for the OST file from the run command.
4. Here, you have to enter the following command: C:\Users\User Name\AppData\Local\Microsoft\Outlook.
5. Click Ok, and you will find the OST file.
6. Select the OST file and click on the Delete button.
7. Now, you will find a message on your screen: Are you sure you want to move this file to the Recycle Bin?
8. Click on the Yes button, and the File gets deleted.

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