How to Export Lotus Notes Email to Outlook

Lotus Notes and MS Outlook both provide a collaborative platform for email communication inside and outside an organization. Lotus Notes uses an NSF file format and operates in synchronization with the Lotus Domino server. Simultaneously, MS Outlook uses PST file format and operates in synchronization with MS Exchange Server. 

However, due to some excellent features and ease of use, many users favor working in MS Outlook over Lotus Notes. If a user is operating in a Lotus Notes environment and needs to avail of MS Outlook features, the user must migrate to the MS Outlook platform. By doing so, the user would be capable of accessing all his Lotus Notes data in MS Outlook.

It is a complicated process, as both Lotus Notes and MS Outlook use individual file formats that are not cooperative. For this, the user has to convert Lotus NSF to Outlook PST.

Why we Need to convert Lotus Notes Email to Outlook PST format

• You can use MS Outlook offline and operate whenever you want, but Lotus Notes does not operate offline.
• Outlook has more reliable security properties and file protection than Lotus Notes.
• Data management features are approximately better in Outlook than Lotus Notes.
• MS Outlook is simple to use than Lotus notes.

Points to Be Remember before Exporting Lotus Notes into MS Outlook using Manual Method

• Firstly, Make sure you backup your Lotus Notes email files and relevant data before switching Lotus Notes to PST format manually.
• Secondly, look for NSF files; they are the default file storage files of the Lotus Notes application.
• PST format is the default file format in which Outlook for Windows saves its email information.
• Since NSF format is not cooperative with Outlook, you require to export the Lotus Notes NSF files to PST format
• MS Outlook should be installed on your computer for the most useful conversion results.

Now, you are clear about the NSF to PST conversion process, let’s begin the manual Lotus Notes to Outlook conversion : 

Methods to Export Email from Lotus Notes to Outlook

Step 1: Firstly, Launch and Open Lotus Notes

Step 2: Secondly, find the NSF files that you need to convert. Click “Open”

Step 3: After that, go to the “File” option and hit on “Export.”

Step 4: Now, browse and choose the point where you wish to save the files

Step 5: Choose the wanted format in the “Save as type” option.

Step 6: Select a name to the file and hit the “Export” button.

Step 7: In the next step, you will decide how much data you need to export. If you need to export the whole database, you can do that. (You can also take individual files.)

You’ll choose whether you would like to export the NSF files within the default character format or Unicode format in the earlier step.

Step 8: Once you have selected both, click OK.

Now, you have exported NSF files from Lotus Notes.

Now we require to Import Lotus Notes in MS Outlook.

Step 1: Firstly, launch MS Outlook

Step 2: Secondly, go to file>Open

Step 3: Select the “Import/Export” option.

Step 4: A wizard box will appear; here, you have to choose ‘Import from another program or file’ and hit ‘Next.’

Step 5:After that, in the ‘Import a file’ dialogue box, ‘select comma-separated values (Windows)’ and then ‘Next.’

Step 6: Now, instantly locate the file you had saved earlier, and click “Next.”

Step 7: Select the location where you need to import the data and click “Next.”

Step 8: At last, hit on Finish

These are the procedure to Convert Lotus Notes to MS Outlook Manually.

Drawbacks of Manual Method while exporting Lotus notes to MS outlook

• The manual NSF to PST conversion process is time-taking and a bit difficult for inexperienced users also.
• Technical Experience Needed to perform this.
• Calendar information can not be transferred.
• During the export process, NSF file data may be corrupt.
• Some other errors also may occur during this lengthy conversion process.

Suppose you are incapable of exporting Lotus Notes files to Outlook files using the above manual method. In that case, alternatively, you can use the Professional method to export Lotus Notes MS Outlook.

Professional Method to Export Lotus Notes Email to MS Outlook

Many people want to access their Lotus Notes Emails on MS Outlook, but they are incapable of executing it due to the email file variance. Therefore, the NSF to PST converter is broadly trusted and approved by experts to export Lotus Notes database, including all emails (.nsf) to Outlook (.pst) format. The NSF converter is a complete and error-free solution that performs a very safe NSF process to PST conversion without making any data modification. 

Follow the Steps to Exporting Lotus Notes Email to Outlook

1. Download & Install Lotus Notes to Outlook Converter Tool.
2. Run the software and select Lotus Notes NSF file.
3. Open the NSF Files and extract the mailboxes of NSF files.
4. Now, select email items of NSF file and preview them.
5. Click on the Next button and choose the saving PST from the software left panel.
6. Click on the Next button, then convert Lotus Notes NSF file into Outlook PST file.

Benefits of NSF to PST Converter

• It is capable of Exports Lotus Notes email messages, contacts, calendars, etc., to Outlook clients.
• Convert Single, and Multiple NSF files with the cooperation of this Lotus Notes Migration tool.
• Auto-Search option is possible to search NSF database files in your system.
• Smart preview point to check the mailbox content of the NSF database.
• Saving DocLink and Internet Header options are possible.
• Enable users to determine Email Address Translation: Set SMTP Manually or Add CSV File.
• Allow Custom Folder(s) Mapping option for new output PST file.

Final Consideration

In the above blog, we have learned the manual method “How to Export Lotus Notes to MS Outlook.” Besides that, we have also discussed the manual method drawbacks and its lengthy process.

To do the same with less effort and without any technical expertise, we have suggested an NSF to PST Converter and mentioned the tool and its features.

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