How to Migrate Emails From Zoho to Outlook? Explained in Details

Summary: The blog describes the manual and software methods to transfer email from Zoho to Outlook 2019, 2016, 2013, 2010, and other versions below. You can manually migrate email from Zoho to Outlook by using Drag & Drop methods. For instant and risk-free migration of Zoho Mail, consider using a specialized Zoho Email Migration, such as Aryson Zoho Backup Tool. Download Now   Download Now

Zoho Mail is a secure and efficient business-based email solution for your organization’s communication needs. It provides you with an integrated calendar, contacts, tasks, notes, and bookmarks right within your inbox. It even consists of a complex filter option, search features, and different eDiscovery functions. But this email client is better suited for small, micro, or medium type of businesses. Thus to grow their business at their peak, users need a more safe platform that is highly suitable and relevant for their business, i.e., Outlook. One more issue that sometimes insists users to migrate emails from Zoho to Outlook and Office 365 is that it does not provide any desktop-based edition.

Why Export Zoho Mail to Outlook?

Outlook is personal and professional user’s information storage clients that permit users to explore their businesses at the extreme level. Now, let us check out some common reasons behind the migration of Zoho emails into Office 365.

• Users have only kept MS Outlook up-to-date, and it will provide a good level of security to the users.
• Outlook is an enterprise-grade type of email client facilitated by Microsoft.
• Using Outlook, it is easy to search for anything you’re seeking. It contains a search function using which one can search any contacts, emails, tasks, etc.
• If you are using an email server on Microsoft Exchange, then Outlook is a perfect way to grind yourself.
• More data storage and suites of application plans in Microsoft Office subscription plans.
• Using MS Outlook, users can set up multiple user accounts at a time. Only, they have to use both advanced protocols such as IMAP and POP3.
• MS Office is the leader in the market, which means the Outlook interface is familiar and easy to use for most users.

How to Transfer Emails From Zoho to Outlook?

The part includes both manual and professional approaches to migrate emails from Zoho to Outlook. Let’s look at the step-by-step guide to perform the migration of Zoho into Office 365 migration manually.

Manual Way to Migrate Zoho Mail to Microsoft 365

Step-1: Export Emails From Zoho Into EML File

• Open Zoho Mail and Login with the required credentials.
• On the opening dashboard, click on the Setting gear icon.
• In the Zoho mail setting wizard, select the Import/Export option.
• An Export window appears on the screen where users have to opt with the folder from where they want to export emails.
• Select the different built-in options as per your need:
• Choose the duration (months) from the drop-down list.
• Users can select the specific date range in between which they want to export the emails.
• If you want to export all emails from the folder, select the Export all Messages option.
• After that, click on the Export button to initiate the migration of Zoho emails.
• Thus, the conversion process will be started based-one define parameters/features.
• After the completion of the process, you will receive a mail notification along with their downloading links.

Note:- It is in the form of the zip file(which contains multiple .eml files).

• Here, you will also get an email on your Zoho account regarding the zip link.

Step-2: Import/ Drag & Drop EML File into Outlook

• Launch the Microsoft Outlook application on your system.
• Now, move on to the folder where the EML file is present.
• Select the EML file and drag & drop it to the Outlook application mailbox folder.
• After that, to move other folders, repeat the process again and again.
• Finally, you will be able to view your EML file data in Outlook.

After following the steps of both two parts, you can easily migrate emails from Zoho to Outlook. But, it is a time-taking process limited to a certain number of mailboxes migration only. It is finally proved that the manual technique is hard to access, complex, and indirect. There is also a possibility of data being lost during the conversion. So to opt with the professional solution to export Zoho mail to Outlook.

Professional Way to Transfer Zoho Mail into Outlook PST

Aryson Zoho Backup Tool is the most trusted and reliable utility to migrate emails from Zoho to Outlook PST and save it into a local drive. The software allows users to migrate Zoho Mail emails into Office 365, HotMail, IMAP, Gmail, Thunderbird, and other email clients. In addition, one can also backup Zoho emails into PST, PDF, EML, MBOX, DOC, TXT, HTML formats.

Follow the Steps to Export Zoho Emails into Outlook

• Download and install the Aryson Zoho Backup Tool.
• Complete the steps of installation and run it as an administrator.
• Enter Zoho mail id and third-party app password and click the Sign In button.
• Check the folders of the Zoho mailbox from the tree structure and click Next.
• Select PST format from the Saves/Backup/Migrate As options.
• Opt with the inbuilt features of the tool as per your necessity.
• Select the Path To Save button and locate the saving location.
• Click on the Convert button to start the migration of Zoho mail into PST.
• Moreover, you can also download the conversion report.

Conclusion

Migrating Zoho mailboxes to Outlook has become a need for working professionals, as every organization and enterprise is shifting towards cloud solutions. Hence, to help those, we have covered simple manual steps to migrate emails from Zoho to Outlook. Moreover, we have discussed a third-party utility that doesn’t require Zoho Mail to transfer their mailbox emails.

About The Author:

Harshita Sachdeva

Harshita Sachdeva, a professional technical writer at Aryson Technologies, specialize in delivering clear, hands-on documentation for data management, migration, and recovery solutions. With a meticulous, reader-first approach, I break down complex technical processes into simple, actionable content - helping IT professionals and decision-makers tackle challenges efficiently.