How to Export Lotus Notes Contacts into Outlook

Looking for a way to export Lotus Notes contacts into Outlook? If yes, here is the right bog for you. Both Lotus Notes and Microsoft Outlook are familiar names in the field of email communication. In addition to sending or receiving messages, both standalone applications provide contact management features.

However, there are many users who want to keep their Lotus Notes contacts in Outlook applications due to some reasons. This blog discusses possible solutions for exporting Lotus Notes contacts to Outlook within a few clicks.

Manual Way to Transfer Lotus Notes Contacts to Outlook

If the user has IBM Lotus Notes installed on the system, this solution can be used to transfer contacts. In addition, this method is classified into two steps:

Step 1: Save Notes contacts in .csv format

Step 2: Import CSV File to Outlook

• Export Notes Contacts to CSV File

To export a contact from a Lotus Notes email to a CSV file, you need to follow these steps:

1. Firstly, open the IBM Notes application and go to My Contacts in order to open the Address book.
2. Then click on More drop-down button and choose Export Contacts option from the menu.
3. An Export Contacts will pop-up on the screen. Here, enter a suitable name for the CSV file under the File name box. Then, click on the Export button to start the process.
   
4. Now, wait for a while until all the contacts are saved into a CSV file.
   

Once all contacts have saved in Outlook supported .csv format, transfer the file to the system where Outlook is configured. In such a case, when Lotus Notes and Outlook are installed on the same system, contacts do not need to be deployed.

• Import CSV File with Contacts to Outlook

This step includes the use of the Import/Export feature of the Outlook application. Let’s check out.

1. Open the Microsoft Outlook application on your PC.
2. Under the File menu of Outlook, click Open & Export > Import/Export.
   
3. The Import and Export wizard will appear. Now, select the option Import from another program or file and hit Next.
   
4. Then, in the opened wizard Import a File, choose the option Comma Separated Values and click Next.
   
5. Now, browse & add the CSV file created in the previous step. Select the options for duplicate items and click Next.
   
6. After that, for the destination folder, select Contacts and click Next.
   
7. Next, select the added file and click Finish.
   
8. Finally, the contacts will be imported from the CSV file to the Outlook PST Contacts folder.

Drawbacks of Manual Solution

Unfortunately, the manual methods fail at some point. There are some instances where IBM Notes’ inbuilt export contacts feature fails. Therefore, users should know all the downside of a manual workaround before using. Thus, they will know what type of contact will be received after the migration process.

• The fundamental or basic areas of contacts will be transferred to Outlook. All customized fields can be deleted or changed.
• The contact image and any type of logo will not be properly migrated to the MS Outlook application.
• It is possible that the contact details cannot be matched.

Export Lotus Notes Contacts to Outlook with Expert Tool

An excellent application called Aryson NSF to PST Converter allows users to import Lotus Notes contacts to Outlook supported file format i.e. PST. Therefore, a user will receive all the fields of Lotus Notes contacts in the Outlook email client. It also export Lotus Notes Email to Outlook 2019 & below versions.

In addition, the software’s feature removes all duplicate entries of the same contact during the export process. In fact, a user can select parameters by which the tool can verify duplicate contact fields. Also, the tool comes with a free trial version where you can export 50 Lotus Notes email items to Outlook for free.

Wrapping Up

Manual methods may be sufficient when the export of data is not significant or is minimal. However, if you need to protect your data from accidental loss or damage and want to simplify the process of exporting Lotus Notes contacts to Outlook, opting for an automated tool like NSF to PST Converter is a better option.

About The Author:

Harshita Sachdeva

Harshita Sachdeva, a professional technical writer at Aryson Technologies, specialize in delivering clear, hands-on documentation for data management, migration, and recovery solutions. With a meticulous, reader-first approach, I break down complex technical processes into simple, actionable content - helping IT professionals and decision-makers tackle challenges efficiently.