Complete Step-by-Step Guide for Aryson Email Backup Wizard

Step 1: Download and install the Aryson Email Backup Wizard on your system.

Step 2: Select Gmail from the email source panel and choose Single Mode to back up a single Gmail account.

Step 3: Enter your Gmail email address and App Password, then click Sign In.

Step 4: After successful login, the software fetches and loads all mailbox folders. The folder listing table displays:

• Folder No. – Shows the serial number of each folder.
• Folder Name – Displays the name and path of the mailbox folder (Inbox, Sent, etc.).
• Total Count – Shows the number of emails in each folder.
• Selection Checkbox – Allows you to select or deselect folders for backup.

Step 5: Select the required folders you want to export and click Next.

Step 6: Choose the file format and select PDF as the output format.

Step 7: Apply filters as needed:

• Skip Duplicate Email(s): Prevents saving or migrating duplicate emails based on selected criteria (To, From, Subject, Body).
• Save Attachments in Separate Folder: Stores attachments separately.
• Migrate or Backup Email(s) without Attachment file(s): Excludes attachments and backs up only email content.
• Free up Server Space: Deletes emails from the server after successful backup to free storage.
• Incremental Backup: Backs up only new or modified emails since the last backup to save time and space.

Step 8: Use advanced options for selective backup:

• Date Filter: Allows you to select and back up emails within a specific date range.
• Naming Convention: Enables you to customize the naming pattern of the output files for better organization.
• Click Next to start the backup process.

Step 9: Path to Save – Choose the destination location where the PDF files will be saved.

Step 10: The software begins converting Gmail emails to PDF and displays the progress with folder name, email count, and error status.

Step 11: After completion, a summary report shows source (Gmail), destination (PDF), processed emails, status, and save location. A confirmation message indicates that the process has been completed successfully.

Step 1: Download and install the Aryson Email Backup Wizard on your system.

Step 2: Select Gmail from the email source panel and choose Single Mode to back up a single Gmail account.

Step 3: Enter your Gmail email address and App Password, then click Sign In.

Step 4: After successful login, the software fetches and loads all mailbox folders. The folder listing table displays:

• Folder No. – Shows the serial number of each folder.
• Folder Name – Displays the name and path of the mailbox folder (Inbox, Sent, etc.).
• Total Count – Shows the number of emails in each folder.
• Selection Checkbox – Allows you to select or deselect folders for backup.

Step 5: Select the required folders you want to export and click Next.

Step 6: Choose the email client and select Office 365 as the output format.

Step 7: It will redirect you to the verification, and after authentication, you can return to the application.

Step 8: Apply filters as needed:

• Date Filter: Allows you to select and back up emails within a specific date range.
• Migrate or Backup Email(s) without Attachment file(s): Excludes attachments and backs up only email content.
• Skip Duplicate Email(s): Prevents saving or migrating duplicate emails based on selected criteria (To, From, Subject, Body).
• Incremental Backup: Backs up only new or modified emails since the last backup to save time and space.
• Free up Server Space: Deletes emails from the server after successful backup to free storage.

Step 9: This area allows users to define what type of email data source they want to back up or migrate.

• Choosing Mailbox → backs up active emails.
• Choosing Online Archive → backs up older stored emails.
• Choosing Public Folder → backs up shared organizational data.
• Click Next to start the backup process.

Step 10: The software begins converting Gmail emails to Office 365 and displays the progress with folder name, email count, and error status.

Step 11: After completion, a summary report shows source (Gmail), destination (Office 365), processed emails, status, and save location. A confirmation message indicates that the process has been completed successfully.