Save Attachments in Bulk from Multiple Emails in Microsoft Outlook

Let’s start the blog with the main reason why we need to save attachments from Outlook emails in bulk.

Reasons to Save Attachments from Multiple Emails in Outlook

Multiple reasons exist why users want to extract and save attachments from emails. Some of the major ones include investigation purposes, backup to the cloud, reducing Outlook data, and many more. To do so, let’s move forward and discuss the various techniques, both manual and professional, one by one.

Manual Techniques to Download All Attachments from Outlook Emails

Below are some primary manual techniques that allow saving attachments from multiple Outlook emails.

Manual Technique 01:- Manually Select and Save Outlook Email Attachments

Follow the Given Steps to Save Outlook Email Attachments in Bulk:-

• Run the Outlook application and select the desired Outlook email from which the attachments must be extracted.
• Further, choose all or the desired attachments from the Outlook emails.
• As soon as it has been done, right-click and select the Save All Attachments option and hit OK.
• Next, provide the destination path in which the attachments are to be saved and Hit OK. All the attachments from the chosen Outlook emails will be saved at the mentioned location.

Manual Technique 02:- Using VBA Editor to Save Attachments from Multiple Outlook Emails

• Run the MS Outlook application and hit the “Alt +F11” keys to open the VBA (Visual Basic for application) Editor.
• Provide the below VBA Marco Code.

Sub SaveAttachments()
Dim outlookApp As Object
Dim outlookNamespace As Object
Dim inboxFolder As Object
Dim targetFolder As String
Dim item As Object
Dim attachment As Object

‘ Set the target folder where you want to save the attachments
targetFolder = “C:\Your\Target\Folder\”

‘ Create Outlook application and namespace objects
Set outlookApp = CreateObject(“Outlook.Application”)
Set outlookNamespace = outlookApp.GetNamespace(“MAPI”)

‘ Set the inbox folder (you can change this to any other folder)
Set inboxFolder = outlookNamespace.GetDefaultFolder(6) ‘ 6 corresponds to the Inbox folder

‘ Loop through each item in the inbox
For Each item In inboxFolder.Items
If TypeOf item Is MailItem Then
‘ Loop through each attachment in the email
For Each attachment In item.Attachments
‘ Save the attachment to the target folder
attachment.SaveAsFile targetFolder & attachment.FileName
Next attachment
End If
Next item

‘ Clean up
Set outlookApp = Nothing
Set outlookNamespace = Nothing
Set inboxFolder = Nothing
Set item = Nothing
Set attachment = Nothing
End Sub

• When the code is done, compile the Project by clicking Debug and then compile the Project.
• Further, select the emails that contain the attachments.
• In VBA Editor, Go to File >> Import File >> select the saved mAttachmentSaver.bas file >> click Open.
• After that, Choose the required email messages from which the attachments will be removed.
• Further, hit the “Alt+F8” keys to launch the Macro wizard. Ensure to enable All Macros to bulk save attachments from multiple Outlook PST emails.
• Now, Choose ExecuteSaving >> click Run >> Browse for Folder and provide the Location path wherein the attachments will be saved.

Note:- Both the Manual Technique is free, but these techniques have multiple limitations associated with them. If the above procedure is not appropriate as per your requirement. Then, go for the most recommended professional solution to extract all attachments from Outlook without limitations.Moving forward, let’s discuss this tool in more detail.

Professional Solution Available to Save Attachments from Multiple Emails at Once

PST Converter tool is the most recommended software to convert Outlook PST files containing email messages & attachments, calendars, contacts, journals, and notes into multiple other file formats or email clients. It allows bulk conversion of Outlook PST files into different file formats at once. Additionally, it has many inbuilt features available to ease the process.

Let’s move forward and discuss the stepwise Guidelines of this tool in detail.

Follow the Steps to Save Attachments from Multiple Outlook Emails in Bulk

1. Download, Install, and Run the PST Converter Software on your Device.
2. Select the Single File/Multiple File or Select Folder option as needed and click Next.
3. Pick the Select File or Select Folder button to add the desired PST data.
4. Browse the PST file on your Device and hit on the Open button.
5. After that, the tool will display the tree structure of the selected PST file data. You can also preview the emails and the attachments and hit the Next button.
6. Choose the File Format option and pick the PDF Saves/Backup/MigrateAs option.
7. Users can select the additional inbuilt features as per the requirements.
8. Provide the destination path in the Path to Save option to save the Output file. At the end, hit the Convert button to initiate the PST conversion process to PDF.

Conclusion

In the end, it’s not an easy task to save attachments from multiple Outlook emails. However, we tried our best to provide a complete solution, mentioning both the manual and professional solutions to help you overcome such a matter. There can be chances that manual techniques cannot provide you the satisfactory output as per your requirement. On the contrary, a professional solution is the most reliable solution to export attachments from an Outlook PST file. A free demo version of this software is also available online; users can download and check the efficiency of this tool.

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