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Written By Harshita Sachdeva
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Approved By
Shivam Rathore -
Updated on July 18th, 2024
Backup OST Files in Outlook 365 [2024] – Easy Methods
Summary:- In the year 2023, it was recorded that more than 400 million users are using Microsoft Outlook. Additionally, it is anticipated that this number will only increase. Moreover, Outlook is used by many organizations for communication, and as a result, a lot of crucial information is stored in these emails. Therefore, it is necessary to backup OST files. This article will discuss the reliable methods to save OST files in 2024. Stick till the end to learn about Aryson OST to PST Converter to locally save the OST files in Outlook 365.
Methods to Save OST Files in Hard Drive
When users Google search “How to back up OST files in Outlook 365,” they are shown millions of results. However, most results present methods that are outdated. Additionally, many of these articles include unnecessary information, which can hinder your reading experience. Therefore, we have written this crisp and informative article to show you the best methods in 2024 to back up OST files. Outlook OST files can be saved on your system using three methods:
- Automated OST to PST Converter
- Outlook Import/Export Feature
- Archive Feature in Outlook
Method 1: Backup OST Files in Bulk
There are numerous OST backup tools available on the internet, which can make it difficult for users to choose the best software. Therefore, we made it our mission to find the most optimal software to safely save your OST files to your system. With the help of our IT testing team, we thoroughly tested more than 20 programs and found the best one. The Aryson OST to PST Converter is not only budget-friendly but can easily back up all Outlook OST items to your system in a few clicks. Moreover, this software offers users many useful features and filters.
Steps to Import OST Files in Local Drive
- Install and launch the OST to PST Converter with administrative privileges.
- Click on the Select Files button to add the OST files to the wizard.
- Choose the Desired OST Mailbox Items from the tree structure and click Next.
- Select the Desired Saving Format from the drop-down menu. Additionally, opt for the Optional Features/Filters.
- Finally, click on the Convert button to start the backup process of the OST files.
Method 2: Using Outlook’s Import/Export Feature to Save OST Files
You can use the below method to back up the OST file in Microsoft Outlook 2019, 2016, 2013, and earlier versions. Follow the steps shown below:
- Open Microsoft Outlook on your computer.
- Go to the File tab, then click Open & Export > Import/Export.
- In the Import and Export Wizard, choose Export to a file and click Next.
- Select Outlook Data File (.pst) and click Next
- Choose the folder you want to back up. To back up the entire OST file, select it and check Include subfolders if needed. Click Next.
- Choose a location to save the backup, select any additional options, and click Finish to start the export process.
Within a few minutes, the process will be completed and you will convert Outlook OST to PST. You can now use the PST file as a backup.
Method 3: Utilizing Outlook Archive Feature to Backup OST Files
Another way of backing up an OST file is by archiving it using Outlook’s Archive feature. The below method will help you backup OST files in Microsoft Outlook 2019, 2016, 2013, and earlier versions. Please note that it will not take the backup of contacts. Follow the steps given below:
- Open Microsoft Outlook on your computer.
- Click the File tab on the taskbar, then go to Info > Cleanup Tools > Archive.
- In the Archive screen, select the OST file or the specific folder you want to archive. To back up the entire OST file, choose the whole file.
- Choose a destination location to save the archived file and click OK to start the archiving process. Note that the archive file will be saved in PST format.
Within a few minutes, the process will be completed and the OST file will be archived into a PST file. You can now use this archived PST file as a backup.
Conclusion
In this concise article, we discussed the best methods of 2024 for backing up OST files in Outlook 365. The manual method is effective for small mailboxes, but for larger mailboxes, it is recommended to use the OST to PST Converter. Additionally, unlike the manual method, the automated tool maintains the data hierarchy. Ultimately, the choice of method depends on your specific needs.
About The Author:
Harshita Sachdeva, a professional technical writer at Aryson Technologies, specialize in delivering clear, hands-on documentation for data management, migration, and recovery solutions. With a meticulous, reader-first approach, I break down complex technical processes into simple, actionable content - helping IT professionals and decision-makers tackle challenges efficiently.
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