Download All Emails from IMAP Server to Desktop Directly

Let’s start this article before moving towards the methods. Let’s first discuss the brief understanding regarding IMAP Server.

What is IMAP & Benefits of Downloading Emails from IMAP Server?

IMAP stands for the Internet Message Access Protocol. It is utilized by email clients to access emails stored on a remote server. IMAP server is a secure protocol. It means that the emails are encrypted whenever they are sent and received. It guarantees the safety and security of your emails. There are some benefits of downloading emails from the IMAP Server which are given below:-

• Downloaded or Backup IMAP emails are stored locally, allowing you to access your emails even when you are not connected to the internet. This is particularly useful during travel or in areas with limited connectivity.
• Accessing emails locally can be faster than retrieving them from the server, especially when dealing with large attachments or slow internet connections.
• If you decide to switch email providers, having local copies of your emails makes the transition smoother. You won’t lose your historical emails, and you can easily import them into a new email account.
• Local storage allows you to organize and archive your emails in a way that suits your preferences. You can create folders and categorize emails without relying solely on server-side organization.

As a result, IMAP is a perfect method for accessing your emails through several devices. Let’s proceed further and discuss the solutions available, both professional and manual methods, one by one.

Most Recommended Solution to Download Emails from IMAP Server to Computer

One of the prominent features of IMAP is the ability to download emails from the server. It is especially useful in case the user needs to access emails from a different device or if you need to back up your emails. To do so, we recommend the most demanding IMAP Backup Tool. This utility allows you to download emails from your IMAP account to your Computer. It is used to backup emails from IMAP-enabled accounts of Yahoo, Gmail, AOL, G Suite, Office 365, Outlook, and many more. This tool has been designed with highly advanced algorithms, which make it portable for all technical and non-technical users.

So, let’s move forward and look for the step-by-step instructions for this tool.

Follow the Steps to Directly Download Emails from the IMPA Server Account

1. Download, Launch, and Run the IMAP Backup Tool on your device.
2. Choose Single Mode or Batch Mode to backup single or multiple email accounts.
3. Provide the Email Address, third-party app password, Host, and Post no. of your IMAP-enabled account, then hit the Login button.
4. Choose the required folders from the tree structure and click the Next button.
5. Select the File Format option and choose PST file format from the drop-down menu.
6. Hit the Destination button to set a location for the resultant file, then click the Next button. Choose the additional features as per the requirement and click the Next button.
7. The tool will back up all your selected data in a PST file. Select the Report Download option to examine the backup procedure.

Moving forward, another solution is also available, which is done manually, apart from this most recommended solution. Let us further discuss the step-wise instructions of the manual way to download emails from the IMAP server.

Manual Procedure to Download Emails from IMAP Server

Here, in this manual method, we will discuss downloading emails from an IMAP account using Outlook. Outlook is an efficient email client that allows users to access their emails from multiple accounts. IMAP protocol is used by Outlook as well to retrieve emails from a server.

Download IMAP Emails Using Microsoft Outlook:-

1. To do so, Run and Open an Outlook application and navigate to the “File” tab.
2. Further from there, choose “Account Settings” and then again “Account Settings”.
3. On the “E-mail” tab, choose “New” and then “Manually configure server settings or additional server types”.
4. Select “Internet E-mail” and provide your IMAP account information (every email provider has different settings).
5. As soon as you have entered your IMAP account information, select “More Settings” and then “Advanced”.
6. At the end, on the “Advanced” tab, choose “Leave a copy of messages on the server”. It will ensure that all emails are downloaded to your Outlook account.

Now you have configured your IMAP account in Outlook, you can start downloading the emails. To do so, choose the “Send/ Receive” tab and after that “Send/Receive All Folders”. By doing this, it will download emails from your IMAP account to your Outlook account. Moving further let’s discuss the second manual method by using Mozilla Thunderbird email client.

Download All Emails from IMAP Server Using Mozilla Thunderbird:-

Here, we use the Mozilla Thunderbird email client that supports the IMAP protocol to download emails from an IMAP server to your desktop manually. Below mention is the general instruction to download emails from IMAP Server via Mozilla Thunderbird such as:-

1. Download and Open the Mozilla Thunderbird Application on your PC and set up a new email account.
2. In the setup wizard, click on the “Email” option.
3. Provide your name, email address, and password.
4. Further, Thunderbird will automatically attempt to configure your account settings. If it fails, opt for the “Manual config” and enter the necessary details (IMAP server, port, security settings).
5. Make sure you select IMAP as the incoming server type.
6. Thunderbird will sync with the server and download your emails as soon as the account is set up.
7. Also, you can create a local folder within Thunderbird to store the downloaded emails.

However, the steps of the manual approach are mentioned above using Microsoft Outlook and Mozilla Thunderbird email client, and there are many more. The manual procedure is simple but requires basic technical knowledge; otherwise, it is confusing to follow instructions accordingly.

Conclusion

In Outlook, using IMAP protocol is the perfect method to access your emails from multiple devices. Also, it helps the user to keep their emails in a synchronized manner across all devices. Users can also opt for the most demanding tool, IMAP Backup software, to download emails from IMAP server to their Computer. It will be an added advantage to have a backup of your emails if something happens to your IMAP account. In the end, we hope that this write-up has been helpful in explaining the process of downloading emails to your PC from the IMAP server.

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