How to Archive Emails and Keep Your Inbox Organized? Let’s Know

Archiving emails is one of the best ways to declutter your inbox while still keeping important messages accessible whenever you need them. With countless emails flooding our inboxes every day, it can be challenging to keep track of important messages and maintain a clutter-free workspace. That’s where email archiving comes in handy.

Archiving emails allows you to store them safely while keeping your inbox organized and easy to navigate. So, if you’re ready to wave goodbye to email chaos, let’s dive into these simple techniques that will revolutionize the way you manage your inbox!

Techniques to Instantly Archive Emails and Keep Your Inbox Organized

Here, we are presenting you with methods to archive Emails in different email clients without losing any data.

Archive Emails in Gmail

To archive emails in Gmail, follow these steps:

1. Look for checkboxes on the left side of the emails and select the ones you want to archive.
2. Locate the toolbar and click on the Archive option.
3. After archiving, you can find the email in the All Mail tab.

Archive Emails in Outlook

Follow the below instruction to archive Outlook emails:

1. Open the File menu.
2. Choose Cleanup Tools from the options.
3. Click on Archive.

Archive Emails in Thunderbird

To archive emails in Thunderbird, follow these steps:

1. Choose the email you want to archive. If you want to select all emails, press CTRL+A to select them all.
2. Click on the Thunderbird menu.
3. Select “Save as” and then choose “File“.
4. Decide on a folder where you want to save the emails and give it a name, like “Archive“.

Archive Emails in Apple Mail

Follow the mentioned steps to archive Apple Mail emails:

1. Launch the Apple Mail on your macOS.
2. Choose one or more messages.
3. Click the Archive button.

Archive Emails in Yahoo

To archive Yahoo emails follow the steps below:

1. Open your Yahoo Mail.
2. Choose an email or conversation (which can have multiple messages in it).
3. Click on the Archive icon.

This is how you can archive emails in various email clients. However, the above procedure is only beneficial when you have limited data to archive. Moreover, the above procedure is very time-consuming and not suitable for professional use which is why IT geeks don’t recommend these procedures.

But don’t worry. We have one more solution that allows users to archive emails from any email client without any size limitation. So let’s move ahead to find out how can you easily archive emails and keep your inbox organized.

Archive Emails Using Professional Solution

Aryson Email Backup Wizard is an optimum utility that allows you to back up or archive your emails from various web-based and cloud email services. It can save your email messages from clients like Gmail, Office 365, Zoho Mail, and more onto your computer or external hard drive. It offers you the option to download or save emails in different file formats such as PST, PDF, EML, and others. Additionally, it preserves the original folder structure of your emails, making it easier for you to navigate and find specific messages.

Follow the below steps to Archive Emails in various email clients:

1. Download and Run the Email Backup Wizard to archive your emails.
2. Enter your email address and the password for third-party apps to sign in.
3. Choose the specific folders you want to back up and click Next.
4. Select the file format in which you want to save the backup, such as PDF, PST, or EML.
5. Depending on your needs, select any additional features and click Next.
6. Choose a location on your computer where you want to save the backup files, and then click Download to begin the archiving process.
7. Finally, you can also download a report detailing the backup process.

Conclusion

Through the above write-up, we have explained how you can archive emails and keep your inbox organized in different Web & Cloud-based Email Clients. There are manual steps to archive mail but they also have some limitations. Therefore, we have introduced an automated method that can resolve all issues within just a few clicks. Well, it’s up to you, you can choose any of the above solutions as per your requirement.

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