How to Recover and Restore Deleted Items in Outlook with Ease

Have you ever deleted an important email by mistake in Microsoft Outlook? You’re definitely not alone. Many users remove valuable emails, contacts, calendar invites, or even entire folders by mistake. Hence, it will be a panic situation later. Although this issue is not that big, there are several recovery options that make it possible to restore deleted items. They will work sometimes even after you’ve emptied your trash. And when these built-in methods don’t work, Aryson Outlook PST Repair Tool will restore even permanently deleted emails and corrupted Outlook data files with just a few clicks. Further, you will learn how Outlook handles deleted items, why they disappear, and most importantly, how to recover and restore them. Download Now   Purchase Now

Do you know the reason why Outlook Items Get Deleted?

Well, before we proceed with the recovery process, it’s useful to understand why emails or other Outlook data are not in their proper place. Further, we will go through the most common reasons, which will be helpful to understand the reasons behind this:

• Suddenly Delete the Data by Mistake: This is the most frequent cause. Without realizing it, users may hit the “Delete” key or drag a message into the wrong folder.
• Automatic Clean Up: As an update, some businesses or organizations use retention policies that automatically remove old items from inboxes or folders after a specific period.
• Synchronization Errors: If you use Outlook on multiple devices, a sync issue can sometimes cause data to disappear or appear missing on one device.
• In case of Corrupted Files: A corrupted PST or OST file can result in loss of Outlook data, including deleted items vanishing unexpectedly.

Understanding these causes will help you to figure out the right place to start the recovery process. So that we can decide which folder to pick and what method to use.

Where Do Deleted Items Go in Outlook?

Now, we know why items get deleted. It’s time to understand how Outlook manages those deletions. However, Outlook does not permanently delete your items right away. Instead of that, it follows a multi-stage deletion process:

1. At first, Deleted Items Folder – When you delete an item from Outlook, first, it goes to the Deleted Items folder. From a few steps, you can easily move it back to your inbox or any folder.
2. Recover Items Folder – If you empty the Deleted Items folder or use “Shift + Delete” to permanently delete, Outlook moves the item to a hidden folder called Recoverable Items. Usually, this folder is available for 14 to 30 days. However, it depends on your Outlook or Exchange settings.
3. Permanently Deleted – Once the retention time is up, or if your account doesn’t support recovery (POP account), the item is considered permanently deleted, unless you have a backup or use a recovery tool.

Best Methods to Recover Deleted Outlook Items

There are some of the reliable ways to recover deleted emails and other Outlook data. Here, we will mention top of them to get back your data again:

1. The first one is from the Deleted Items Folder.
2. Second one is, from the Recoverable Items Folder.
3. With a backup or Outlook Recovery Tool.

Method 01: Recover from Deleted Items Folder

This is the easiest and most common recovery method. If you haven’t emptied your trash, your email is likely still here.

Here are Simple Steps for Outlook Desktop App:

• Launch Microsoft Outlook.
• Click on the Deleted Items folder in the left-hand navigation pane.
• Look for the email or item you want to recover.
• Right-click it and choose Move > Inbox (or any other folder).
• To transfer it to Inbox, click on ‘Inbox’ and click ‘Ok’
  
• Apart from email, you may also use this technique to restore other mailbox items.
  • To recover contact: Right click on the file – Move – Contacts
  • To recover a calendar item: Right click on the file – Move – Calendar
  • To recover a task item: Right click on the file – Move – Tasks

Here are Simple Steps for Outlook Web (OWA):

• Go to Outlook.com and sign in.
• Click on the Deleted Items folder.
• Right-click the item and click Restore.

Note: If the item was just recently deleted, it should be here.

Also Read: The Most Common Outlook Errors and How to Fix Them

Method 02: Recover from Recoverable Items Folder

If you’ve emptied the Deleted Items folder or used Shift + Delete, the item might still be in the Recoverable Items folder.

For Outlook Desktop (Microsoft 365, Exchange, etc.):

1. Open Outlook and go to the Deleted Items folder.
2. Click on the Home tab.
3. Select Recover Deleted Items from Server.
   
4. A list of recently deleted items will appear.
5. Select the emails or items to restore and click Restore Selected Items, then OK.

Note: This option is only available if you’re using Exchange, Office 365, or Outlook.com. It won’t work with POP or IMAP accounts.

Method 03: Aryson Outlook PST Repair Tool to Recover deleted items in Outlook

However there are certain situations, where you might not even find the files in ‘Recoverable Items’ folder then the only way to restore those deleted MS Outlook emails is by using a professional software. One of the software that I have been using for the last couple of years is Aryson Outlook PST Repair.

It is one of the most advanced and efficient software which not only helps you to restore your permanently deleted emails but it also supports recovery of corrupt MS Outlook PST files. It is also known as one of the best online tools to restore emails, contacts, calendars, tasks and other mailbox items. However the best part of this software is that it doesn’t harm your original data, so keeping your data safe from any types of changes and loss. Aryson Outlook PST Repair has an inbuilt advanced recovery algorithm with a high compatibility ratio with all MS Outlook and MS Windows versions.

Conclusion

In case you lose your important emails or Outlook items, it doesn’t mean they’re gone forever. If you take steps quickly, you can easily recover deleted items in Outlook from the Deleted Items or Recoverable Items folders. The other scenario is if your PST file is corrupted then there is still a hope. With the help of Aryson Outlook PST Recovery Tool, you can easily fix these kinds of issues. For more updates, you can frequently connect to us.

Frequently Asked Questions

About The Author:

Rohan Wiese

Rohan Wiese is a Technical Writer at Aryson Technologies. He is an expert Email Forensic, Cloud Computing, and a passionate nerd with over 10 years of experience in technical content writing. He writes about Cloud Migration, Database Recovery, Email Backup, Windows, Mac, and Tech.

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