Complete Step-by-Step Guide for Aryson Mac Email Backup Wizard

Step 1: Download and install the Aryson Mac Email Backup Wizard on your macOS system.

Step 2: Open the tool, select Gmail as the source, and choose Single Mode to back up one account.

Step 3: Enter your Gmail ID and App Password, then click Sign In.

Step 4: After successful login, the software fetches and loads all mailbox folders. The folder listing table displays:

• Folder No – Shows the serial number of each folder.
• Folder Name – Displays the name and path of the mailbox folder (Inbox, Sent, etc.).
• Total Count – Shows the number of emails in each folder.
• Selection Checkbox – Allows you to select or deselect folders for backup.

Step 5: Select the required folders you want to back up and click Next.

Step 6: In this step, you have to choose PDF as the output file format.

Step 7: Apply filters as needed:

• Skip Duplicate Email(s): Prevents saving or migrating duplicate emails based on selected criteria (To, From, Subject, Body).
• Save Attachments in Separate Folder: Stores attachments separately.
• Migrate or Backup Email(s) without Attachment File(s): Excludes attachments and backs up only email content.
• Free up Server Space: Deletes emails from the server after successful backup to free up storage.
• Incremental Backup: Backs up only new or modified emails since the last backup to save time and space.

Step 8: Use advanced options for selective backup:

• Date Filter – Set a specific date range for emails.
• Naming Convention – Customize the output file naming pattern.

Step 9: Save Path – Choose the destination location where the PDF files will be saved.

Step 10: The software begins converting Gmail emails to PDF and displays the progress with folder name, email count, and error status.

Step 11: After completion, a summary report shows source (Gmail), destination (PDF), processed emails, status, and save location. A confirmation message indicates that the process has been completed successfully.

Step 1: Download and install the Aryson Mac Email Backup Wizard on your macOS system.

Step 2: Launch the tool and select Gmail as the email source. Choose Single Mode to migrate a single Gmail account.

Step 3: Enter your Gmail email address and App Password, then press Sign In.

Step 4: After successful login, the software fetches and loads all mailbox folders. The folder listing table displays:

• Folder No: Shows the serial number of each folder.
• Folder Name: Displays the name and path of the mailbox folder (Inbox, Sent, etc.).
• Total Count: Shows the number of emails in each folder.
• Selection Checkbox: Allows you to select or deselect folders for backup.

Step 5: Choose Office 365 as the destination email client.

Step 6: Enter your Office 365 account credentials and authenticate the login.

Step 7: It will redirect you to the verification, and after authentication, you can return to the application.

Step 8: Apply filters as needed:

• Date Filter: Allows you to select and back up emails within a specific date range.
• Migrate or Backup Email(s) without Attachment file(s): Excludes attachments and backs up only email content.
• Skip Duplicate Email(s): Prevents saving or migrating duplicate emails based on selected criteria (To, From, Subject, Body).
• Incremental Backup: Backs up only new or modified emails since the last backup to save time and space.
• Free up Server Space: Deletes emails from the server after successful backup to free up storage.

Step 9: This area allows users to define what type of email data source they want to back up or migrate.

• Choosing Mailbox: This helps to back up active emails.
• Choosing Online Archive: It backs up older stored emails.
• Choosing Public Folder: Pick this to back up shared organizational data.
• Click Next to start the backup process.

Step 10: The software begins converting Gmail emails to Office 365 and displays the progress with folder name, email count, and error status.

Step 11: After completion, a summary report shows source (Gmail), destination (Office 365), processed emails, status, and save location. A confirmation message indicates that the process has been completed successfully.