Complete Step-by-Step Guide for Aryson IMAP Backup Tool

Step 1: Download, install, and launch the Aryson IMAP Backup Tool on your computer.

Step 2: On the home screen, select PST/OST Migration as the source.

Step 3: Click Select File (for a single PST/OST file) or Select Folder (for multiple files), then browse and choose the required .pst or .ost file from your system.

Step 4: Once the file is loaded, select the mailbox items you want to export and click Next.

Step 5: Under Email Client, choose Office 365 as the destination format.

Step 6: Choose the login type as either Single Login or Admin Login based on your requirement and click on Add Connection.

Step 7: Enter the required credentials and complete the authentication process securely.

Step 8: Select the Source from where you want to migrate emails, or you can import CSV and click Continue to proceed (Only Licensed account data will migrate).

Step 9: Map the source mailbox folders to the appropriate destination folders for accurate data transfer (It is enabled only in Admin login).

Step 10: Configure the export settings as needed:

• Skip Previously Migrated: Skip items that have already been exported.
• Date Filter: Export data only within a specified date range.
• Attachment Options: Save attachments separately, embed them in the PDF, or skip them.
• Item Types include Emails, Contacts, Calendars, and Tasks for selective migration and backup.
• Contacts & Calendars Export: Save contacts as .vcf files and calendars as .ics files.
• Duplicate Handling: Remove duplicate emails based on Subject, From, Body, CC, and To.

• Custom Folder Name: Specify a custom name for the output folder.
• Folder Mapping: Preserves the original mailbox folder hierarchy during migration.

Step 11: Review the selected settings and click Start Migration to begin the export process.

Step 12: Monitor the Migration of PST/OST into Office 365.

Step 13: After the export is completed, go to the All Reports section from the left panel and select Mail Migration Report.

Step 14: View the detailed migration report, which displays the export status, processed items, skipped items, and other relevant information.

Step 1: Download, install, and launch the Aryson IMAP Backup Tool on your computer.

Step 2: On the home screen, select IMAP Migration as the source.

Step 3: Configure the account for Single Account and Batch CSV.

For Single Account, enter the IMAP login credentials, test the connection, and click on Continue.

For Batch CSV, add IMAP accounts via CSV upload or manual entry and validate them before starting migration. This ensures only verified accounts proceed for a smooth and error-free migration process.

Step 4: If you continue with Single Account, a tree structure appears where all the folders are listed, and select all the folders and click on Continue to Filter.

Step 5: Under File Format, choose PST as the destination format. It also supports PDF, JSON, MBOX, DOC, DOCX, EML, MSG, & CSV.

Step 6: Configure the export settings as needed:

• Skip Previously Migrated: Avoids re-processing already migrated emails to prevent duplication.
• Date Filter (Start & End Date): Migrates emails within a specific time range only.
• Advanced Mail Filter: Filters emails based on Subject, To, From, BCC, CC, and Body content.
• Duplicate Email Removal: Eliminates duplicates using Subject, To, From, and Body matching.
• Free Up Server Space: Moves emails to the bin and permanently deletes them to free storage.
• Custom Folder Name: Allows users to define a personalized folder name for exported data.
• Miscellaneous Options: Excludes deleted emails, skips empty folders, and fetches emails without attachments.
• Save Attachments in Folder: Stores email attachments separately in a chosen directory.
• Output Destination Option: Lets users select the final location for saving migrated data.
• Split PST (50 GB): Divides large PST files into smaller parts up to 50 GB for easy management.

Step 7: Review the selected settings and click Next to begin the export process.

Step 8: Monitor the Migration of IMAP into PST.

Step 9: After the export is completed, go to the All Reports section from the left panel and select IMAP Migration Report.

Step 10: View the detailed migration report, which displays the export status, processed items, skipped items, and other relevant information.

Step 1: Download, install, and launch the Aryson IMAP Backup Tool on your computer.

Step 2: On the home screen, select IMAP Migration as the source.

Step 3: Configure the account for Single Account and Batch CSV.

For Single Account, enter the IMAP login credentials, test the connection, and click Continue.

For Batch CSV, add IMAP accounts via CSV upload or manual entry and validate them before starting migration. This ensures only verified accounts proceed for a smooth and error-free migration process.

Step 4: A tree structure appears where all the folders are listed, and select the folders and click on Continue to Filter.

Step 5: Under Email Client, choose the required email client as the destination format, such as IMAP, Gmail (Google Workspace), & Office 365/Outlook.

1. Login Process using IMAP for Single Account

   For a single account, enter the IMAP login credentials, test the connection, and click on Continue.

   
2. Login Process using IMAP for Batch CSV

   For Batch CSV, add IMAP accounts via CSV upload or manual entry and validate them before starting migration. This ensures only verified accounts proceed for a smooth and error-free migration process. After the login Apply filters.

   
3. Login using Gmail (Google Workspace) via JSON

   Use a Google Workspace JSON service account key to securely authenticate your domain admin account. This method enables safe access to mailboxes for seamless and reliable Google Workspace migration.

   
4. Gmail (Google Workspace) Mailboxes
   • Displays all Google Workspace mailboxes after successful authentication.
   • Search and filter users by name, email, or role.
   • Select single or multiple mailboxes for bulk migration.
   • Distinguishes Admin and Member accounts for easy management.
   • Supports CSV import for efficient bulk user selection.
   
5. Google Workspace Mailbox Mapping
   • Flexible Mapping Modes
     Supports 1:1, 1:Many, and Many:1 mailbox mapping to meet different migration requirements.
   • Easy Source & Destination Selection
     Select source mailboxes on the left and map them to the desired destination mailboxes on the right.
   • Search and Filter Accounts
     Quickly locate source or destination mailboxes using the built-in search option for faster mapping.
   • View and Export Mapping
     Review configured mailbox mappings and export them for documentation or future migration tasks.
   • Manage Mappings Efficiently
     Clear existing mappings, disconnect accounts, or proceed with the configured mappings for accurate and organized mailbox migration.
   
6. Login using Microsoft 365 for Single Login
   • Secure OAuth 2.0 Login
     Sign in to your Microsoft 365 or Outlook account using secure OAuth 2.0 authentication without storing your password.
   • Single Login Support
     Choose Single User modes based on your migration requirements for individual mailboxes.
   • Easy Account Connection
     Click Add Connection to authenticate your Microsoft 365 account and establish a secure migration connection.
   
7. Microsoft 365 Admin Login (Modern OAuth)
   • Admin Tenant Authentication
     Sign in as a Microsoft 365 tenant administrator using secure Modern OAuth authentication to manage multiple mailboxes.
   • Modern OAuth Support
     Authenticate without storing passwords, ensuring secure access and Microsoft-recommended authentication.
   • Bulk Mailbox Access
     Connect your Microsoft 365 tenant to access and migrate multiple user mailboxes from a single admin account.
   • Quick and Secure Connection
     Click Add Connection to authorize your tenant and establish a secure connection for enterprise-level mailbox migration.
   
8. Microsoft 365 Mapping
   • View All Tenant Mailboxes
     Display all Microsoft 365 mailboxes, including licensed, unlicensed, shared, and guest accounts in a single interface.
   • Search and Filter Users
     Quickly locate specific mailboxes using the search bar or filter accounts by license type for easier management.
   • Select Multiple Mailboxes
     Choose single or multiple user mailboxes simultaneously for efficient bulk migration and backup operations.
   • CSV-Based Bulk Selection
     Import mailbox lists through a CSV file or download a sample CSV for simplified enterprise-level mailbox management.
   • Proceed with Selected Mailboxes
     Review the selected accounts and click Proceed with Selected to continue the migration process securely and accurately.
   

Step 6: Configure the export settings as needed:

• Skip Previously Migrated: Avoids re-processing already migrated emails to prevent duplication.
• Date Filter (Start & End Date): Migrates emails within a specific time range only.
• Advanced Mail Filter: Filters emails based on Subject, To, From, BCC, CC, and Body content.
• Duplicate Email Removal: Eliminates duplicates using Subject, To, From, and Body matching.
• Free Up Server Space: Moves emails to the bin and permanently deletes them to free storage.
• Custom Folder Name: Allows users to define a personalized folder name for exported data.
• Miscellaneous Options: Excludes deleted emails, skips empty folders, and fetches emails without attachments.
• Save Attachments in Folder: Stores email attachments separately in a chosen directory.

Step 7: Review the selected settings and click Next to begin the export process

Step 8: Monitor the Migration of IMAP into the email client.

Step 9: After the export is completed, go to the All Reports section from the left panel and select IMAP Migration Report.

Step 10: View the detailed migration report, which displays the export status, processed items, skipped items, and other relevant information.