How to Migrate Microsoft 365 to Google Workspace Step by Step

In recent times, businesses have been rapidly growing and adopting more efficient methods for cloud storage. Microsoft Office 365 is one of the most widely used cloud storage solutions. However, Google Workspace also proves to be highly efficient in cloud storage, prompting many organizations to make the switch. Before exploring the reasons and various methods, let’s first explore the most effective approach ( Aryson Office 365 Backup Tool ) to migrate from Office 365 to Google Workspace.

Benefits of Transfer Office 365 to Google Workspace

Migrating from Microsoft Office 365 to Google Workspace (formerly known as G Suite) can offer various benefits. Here are some potential advantages:

• Real-Time Collaboration: Google Workspace facilitates seamless real-time collaboration. Which allows multiple users to work on the same document simultaneously.
• Cloud-Based Storage: Google Drive provides cloud-based storage. It enables easy access to documents, spreadsheets, and files from any device with an internet connection.
• Communication Suite: Google Workspace includes Gmail, Google Calendar, and Google Meet, offering a diverse communication suite for teams.
• Cost Savings: Google Workspace may offer cost advantages for some organizations compared to Microsoft 365, depending on specific needs and pricing models.
• User-Friendly Interface: Google Workspace is known for its straightforward and user-friendly interface.
• Scalability: Google Workspace is designed to scale easily, accommodating both small businesses and large enterprises.

Now, let’s explore the manual method to convert Office 365 to Google Workspace.

Manual Approach to Migrate Office 365 to Google Workspace

Google Workspace offers a built-in Data Migration option, but it involves several steps. Here’s a simplified guide. Firstly the user is required to Create the destination Google account. After setting up the accounts you have to Set up roles for your Microsoft 365 accounts. For easy understanding, we have explained how to set up roles in Office 365 in 2 Parts.

Part 1: Set up Roles of Office 365

Assuming you’ve already created the destination accounts, here’s how to set up roles for your Microsoft 365 account:

1. Sign in to your Microsoft 365 account.
2. Open the Admin panel.
3. In the desktop version, go to Apps >> Security & Compliance >> Exchange. In the web version, click on Exchange.
4. Click on Permissions.
5. Click the + icon, input the Name field, and add two roles – ApplicationImpersonation and ViewOnly-Configuration.
6. Click Save.
7. Go to User Roles, click on the + button, and add the account to be used for the migration.
8. Wait for 30 minutes for the changes to take effect.

After following these steps we have only completed half of the process. Now, let’s explore the steps to Migrate from Microsoft 365 to Google Workspace.

Part 2: Migrate Office 365 to Google Workspace

1. Go to the Google Workspace admin console and click on Data Migration.
2. Select Email.
3. Fill in details for Migration source (Microsoft Office 365), Connection protocol (Exchange Web Services), URL (Web address of migrating Outlook account), and Role (Email ID and Password of the account used in pre-requisites).
4. Click Connect.
5. Choose a migration date and options, then click Select Users.
6. Click Specify the source Google Workspace accounts and the destination Office 365 accounts.
7. Click Start.

The Migration of Office 365 to Google Workspace(G Suite) will take some time. Additionally, the manual approach can be tedious and requires sound technical knowledge. If you want to save your precious time we recommend using the next method.

Professional Method to Migrate Microsoft 365 to Google Workspace

The Aryson Office 365 Backup & Restore Tool facilitates the migration of Microsoft 365/Office 365 accounts to Google Workspace and other Email clients or file formats. This comprehensive solution allows for the backup of Office 365 mailboxes into PST format and the restoration of mailboxes into the Office 365 mailbox from PST/OST files.

5 Simple Steps to Migrate From Microsoft 365 to Google Workspace

1. Install and Run the Aryson Office 365 Backup & Restore Tool as an administrator.
2. Enter your Office 365 Credentials and click on Sign In.
3. Select the Files/Folders from the Tree-structure and click Next.
4. Choose G Suite as the saving format and enter your Google Workspace Credentials.
5. Finally, opt for the features and the filters and click on the Convert button.

Final Verdict

The manual process to migrate from Microsoft 365 to Google Workspace can be complex for users to understand easily. The most efficient approach for this migration is to opt for a professional solution.

FAQ

About The Author:

Harshita Sachdeva

Harshita Sachdeva, a professional technical writer at Aryson Technologies, specialize in delivering clear, hands-on documentation for data management, migration, and recovery solutions. With a meticulous, reader-first approach, I break down complex technical processes into simple, actionable content - helping IT professionals and decision-makers tackle challenges efficiently.