{"id":1603,"date":"2023-10-31T13:06:15","date_gmt":"2023-10-31T13:06:15","guid":{"rendered":"https:\/\/www.arysontechnologies.com\/updates\/?p=1603"},"modified":"2026-04-25T12:58:23","modified_gmt":"2026-04-25T12:58:23","slug":"convert-shared-mailbox-to-user-mailbox-in-microsoft-365","status":"publish","type":"post","link":"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/","title":{"rendered":"Guides to Convert Shared Mailbox to User (Regular) Mailbox in Microsoft 365"},"content":{"rendered":"<div class=\"block_sum mb-3\"><em>In Microsoft 365, Shared Mailboxes allow multiple users to access a common email account. On the other hand, the User Mailboxes are assigned to individuals who have the licensed login access. Sometimes, when the ownership shifts to a specific employee, organizations need to convert Shared Mailbox to User Mailbox. In this blog, you will explore some of the other reasons, manual methods, and the use of the <a title=\"Office 365 Backup Tool\" href=\"https:\/\/www.arysontechnologies.com\/office365-backup\/\" target=\"_blank\" rel=\"noopener\"><strong>Aryson Office 365 Backup &amp; Restore Tool<\/strong><\/a>. Read through the details of each section carefully to achieve a secure and quick conversion by the end of this article.<\/em>\n<div class=\"row justify-content-center mac-win-tab\">\n<div class=\"col-md-6\">\n<ul id=\"myTab\" class=\"nav nav-tabs justify-content-center border-primary\" role=\"tablist\">\n<li class=\"nav-item\" role=\"presentation\"><button id=\"home-tab\" class=\"nav-link bg-transparent px-4 active\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#home\" aria-controls=\"home\" aria-selected=\"true\"><i class=\"icon-windows\"><\/i> Windows<\/button><\/li>\n<li class=\"nav-item\" role=\"presentation\"><button id=\"profile-tab\" class=\"nav-link bg-transparent px-4\" role=\"tab\" type=\"button\" data-toggle=\"tab\" data-target=\"#profile\" aria-controls=\"profile\" aria-selected=\"false\"><i class=\"icon-apple\"><\/i>Mac<\/button><\/li>\n<\/ul>\n<div id=\"myTabContent\" class=\"tab-content\">\n<div id=\"home\" class=\"tab-pane fade active show\" role=\"tabpanel\" aria-labelledby=\"home-tab\"><span class=\"block_btn\"><a class=\"custom-download-btn\" href=\"https:\/\/www.arysontechnologies.com\/demo-version\/Aryson-Office365-backup.exe\" rel=\"nofollow\"><i class=\"icon-windows\"><\/i> Download Now<\/a>\u00a0\u00a0<a class=\"custom-buy-btn\" href=\"https:\/\/www.arysontechnologies.com\/office365-backup\/buy-now.php\" rel=\"nofollow\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<div id=\"profile\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"profile-tab\"><span class=\"block_btn\"><a class=\"custom-download-btn\" href=\"https:\/\/www.arysontechnologies.com\/demo-version\/Aryson-Mac-Office365-backup.dmg\" rel=\"nofollow\"><i class=\"icon-apple\"><\/i> Download Now<\/a>\u00a0\u00a0<a class=\"custom-buy-btn\" href=\"https:\/\/www.arysontechnologies.com\/mac\/backup-office365\/buy-now.php\" rel=\"nofollow\"><i class=\"icon-basket\"><\/i> Purchase Now<\/a><\/span><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Difference_Between_Shared_Mailbox_and_User_Mailbox\" >Difference Between Shared Mailbox and User Mailbox\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Reasons_to_Convert_Shared_Mailbox_to_User_Mailbox\" >Reasons to Convert Shared Mailbox to User Mailbox<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Things_to_Check_Before_Converting_the_Mailbox\" >Things to Check Before Converting the Mailbox<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Best_Methods_to_Convert_Shared_Mailbox_to_User_Mailbox\" >Best Methods to Convert Shared Mailbox to User Mailbox<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Method_1_Use_the_Microsoft_365_Admin_Center\" >Method 1: Use the Microsoft 365 Admin Center\u00a0<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Steps_to_Convert_Shared_Mailbox_to_Regular_Mailbox\" >Steps to Convert Shared Mailbox to Regular Mailbox<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Method_2_Convert_Shared_Mailbox_to_User_Mailbox_Using_PowerShell\" >Method 2: Convert Shared Mailbox to User Mailbox Using PowerShell<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Steps_to_Convert_Shared_Mailbox_Using_PowerShell\" >Steps to Convert Shared Mailbox Using PowerShell<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Limitations_of_the_Manual_Methods\" >Limitations of the Manual Methods\u00a0<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Method_3_Automated_Solution_to_Convert_Shared_Mailbox_to_User_Mailbox\" >Method 3: Automated Solution to Convert Shared Mailbox to User Mailbox<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Simple_Steps_to_Convert_a_Shared_Mailbox_to_User_Mailbox\" >Simple Steps to Convert a Shared Mailbox to User Mailbox<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#Conclusion\" >Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/#FAQs\" >FAQs<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Difference_Between_Shared_Mailbox_and_User_Mailbox\"><\/span>Difference Between Shared Mailbox and User Mailbox\u00a0<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Before we proceed to the actual conversion, let us understand what distinguishes the Shared Mailbox from the User Mailbox in Microsoft 365.<\/p>\n<table border=\"2\">\n<tbody>\n<tr>\n<td>\n<p><strong>Feature<\/strong><\/p>\n<\/td>\n<td>\n<p><strong>Shared Mailbox<\/strong><\/p>\n<\/td>\n<td>\n<p><strong>User Mailbox<\/strong><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p><strong>Purpose<\/strong><\/p>\n<\/td>\n<td>\n<p>It allows multiple users to <strong>read and send emails<\/strong> from a common address.<\/p>\n<\/td>\n<td>\n<p>Whereas the user mailbox is <strong>assigned to an individual<\/strong> user.<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p><strong>Login Access<\/strong><\/p>\n<\/td>\n<td>\n<p>Users <strong>cannot access<\/strong> it via direct login credentials.<\/p>\n<\/td>\n<td>\n<p>On the other hand, user mailboxes can be <strong>accessed directly through the user credentials.<\/strong><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p><strong>User Ownership<\/strong><\/p>\n<\/td>\n<td>\n<p>It is used by <strong>multiple users<\/strong> within an organization.<\/p>\n<\/td>\n<td>\n<p>In contrast, the user mailbox belongs to a <strong>single licensed user.<\/strong><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p><strong>License Requirement<\/strong><\/p>\n<\/td>\n<td>\n<p>It usually <strong>does not<\/strong> require a Microsoft 365 <strong>license<\/strong>.<\/p>\n<\/td>\n<td>\n<p>Whereas the User mailbox always <strong>requires a valid Microsoft 365 license<\/strong>.<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p><strong>Email Sending<\/strong><\/p>\n<\/td>\n<td>\n<p>It allows users to <strong>send emails on behalf of the shared address.<\/strong><\/p>\n<\/td>\n<td>\n<p>User mailbox sends emails using the <strong>individual user&#8217;s email address.<\/strong><\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p><strong>Storage Limit<\/strong><\/p>\n<\/td>\n<td>\n<p>Shared Mailbox provides up to <strong>50 GB<\/strong> without a license.<\/p>\n<\/td>\n<td>\n<p>User mailbox storage <strong>depends on the assigned Microsoft 365 plan.<\/strong><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Considering all the above factors, organizations may need to convert a Shared Mailbox into User Mailbox for individual ownership and direct login access.<\/p>\n<h2 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Reasons_to_Convert_Shared_Mailbox_to_User_Mailbox\"><\/span>Reasons to Convert Shared Mailbox to User Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Given below are the reasons why enterprises and individual users convert Shared Mailbox to User Mailbox Microsoft 365.<\/p>\n<ul>\n<li>Employees can <strong>manage their mailboxes independently<\/strong> via direct login access.<\/li>\n<li>Sometimes the <strong>ownership changes<\/strong> from a shared team account to a particular user.<\/li>\n<li>Moreover, users need a <strong>Microsoft 365 license<\/strong> for advanced mailbox features.<\/li>\n<li>Probably the mailbox is <strong>permanently assigned to a new employee role<\/strong>.<\/li>\n<li>Organizations perform conversion for <strong>better security<\/strong> and individual mailbox monitoring.<\/li>\n<li>Also, post conversion, <strong>individuals can access<\/strong> the mailbox directly through Outlook.<\/li>\n<\/ul>\n<h2 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Things_to_Check_Before_Converting_the_Mailbox\"><\/span>Things to Check Before Converting the Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Make sure to follow the pre-migration checks mentioned below before we proceed to change Shared Mailbox to User Mailbox.<\/p>\n<ol>\n<li>Make sure to have <strong>Global Admin permissions<\/strong> to modify mailbox settings in Office 365.<\/li>\n<li>Moreover, verify whether the user account associated with the shared mailbox is <strong>active<\/strong>.<\/li>\n<li>Check whether you have the Microsoft 365 license, as a user mailbox requires a license.<\/li>\n<li><strong>Review the mailbox size<\/strong>; shared mailboxes without a license are limited to 50 GB storage.<\/li>\n<li><strong>Cross-verify the existing mailbox permissions<\/strong> &amp; provide the required access.<\/li>\n<li><strong>Reset or configure<\/strong> the user account password so the user can sign in directly.<\/li>\n<\/ol>\n<h2 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Best_Methods_to_Convert_Shared_Mailbox_to_User_Mailbox\"><\/span>Best Methods to Convert Shared Mailbox to User Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Here, in this section, we will discuss some of the effective methods to convert a Shared Mailbox to User Mailbox.<\/p>\n<ul>\n<li>Use the Microsoft 365 Admin Center<\/li>\n<li>Using Powershell<\/li>\n<li>Advanced Software<\/li>\n<\/ul>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Method_1_Use_the_Microsoft_365_Admin_Center\"><\/span>Method 1: Use the Microsoft 365 Admin Center\u00a0<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The <strong>Microsoft 365 Admin Center<\/strong> provides a graphical interface that allows administrators to convert a shared mailbox to a regular user mailbox <strong>without using commands<\/strong>. This method is <strong>suitable for IT administrators<\/strong> who prefer to use a simple interface &amp; want to perform mailbox conversion with minimal technical effort.<\/p>\n<h4 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Steps_to_Convert_Shared_Mailbox_to_Regular_Mailbox\"><\/span>Steps to Convert Shared Mailbox to Regular Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ol>\n<li>Firstly, sign in to the <strong>Microsoft 365 Admin Center<\/strong> using your administrator credentials.<\/li>\n<li>After that, go to the <strong>Exchange Admin Center<\/strong> from the admin dashboard.<\/li>\n<li>Then, navigate to the <strong>Recipients <\/strong>tab &amp; select <strong>Shared Mailboxes<\/strong>.<\/li>\n<li>Select the <strong>required shared mailbox<\/strong> that you want to convert.<\/li>\n<li>Click on the <strong>Convert <\/strong>to Regular Mailbox option.<\/li>\n<li><strong>Confirm the conversion<\/strong> process when prompted.<\/li>\n<li>After conversion, <strong>assign a Microsoft 365 license<\/strong> to activate the user mailbox.<\/li>\n<li>At last, <strong>set or reset<\/strong> the user password so that the user can sign in &amp; access the mailbox.<\/li>\n<\/ol>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Method_2_Convert_Shared_Mailbox_to_User_Mailbox_Using_PowerShell\"><\/span>Method 2: Convert Shared Mailbox to User Mailbox Using PowerShell<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>PowerShell <\/strong>provides the user with a <strong>command-line approach<\/strong> to convert shared mailboxes into user mailboxes in Microsoft 365. This method is preferred by IT administrators because it is quick, allows automation, and is useful for managing multiple mailbox conversions.<\/p>\n<h4 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Steps_to_Convert_Shared_Mailbox_Using_PowerShell\"><\/span>Steps to Convert Shared Mailbox Using PowerShell<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>To begin, connect to the <strong>Exchange Online PowerShell<\/strong>.<\/li>\n<\/ul>\n<table border=\"2\">\n<tbody>\n<tr>\n<td>\n<p><strong>Connect-ExchangeOnline -UserPrincipalName admin@yourdomain.com<\/strong><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ul>\n<li>Convert the <strong>Shared Mailbox to a User Mailbox<\/strong>.<\/li>\n<\/ul>\n<table border=\"2\">\n<tbody>\n<tr>\n<td>\n<p><strong>Set-Mailbox -Identity &#8220;sharedmailbox@yourdomain.com&#8221; -Type User<\/strong><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ul>\n<li>Assign a <strong>Microsoft 365 License<\/strong> to the Mailbox.<\/li>\n<li><strong>User mailboxes require a license<\/strong> to function properly in Microsoft 365.<\/li>\n<li>Verify the Mailbox Conversion.<\/li>\n<\/ul>\n<table border=\"2\">\n<tbody>\n<tr>\n<td>\n<p><strong>Get-Mailbox -Identity &#8220;sharedmailbox@yourdomain.com&#8221; | Select RecipientTypeDetails<\/strong><\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<ul>\n<li>If the output shows UserMailbox, the conversion has been completed.<\/li>\n<\/ul>\n<h4 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Limitations_of_the_Manual_Methods\"><\/span>Limitations of the Manual Methods\u00a0<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>You would require the <strong>admin-level permissions<\/strong> to perform the mailbox conversion.<\/li>\n<li>Moreover, the manual methods can be <strong>complex <\/strong>for users without technical knowledge.<\/li>\n<li>PowerShell method requires <strong>command-line expertise<\/strong> to execute correctly.<\/li>\n<li>Additionally, IT Administrators <strong>must assign licenses<\/strong> manually after the conversion.<\/li>\n<li>It may <strong>take long hours<\/strong> to convert multiple mailboxes in bulk.<\/li>\n<li>Also, the manual methods <strong>lack the built-in backup<\/strong> or automation features.<\/li>\n<\/ul>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Method_3_Automated_Solution_to_Convert_Shared_Mailbox_to_User_Mailbox\"><\/span>Method 3: Automated Solution to Convert Shared Mailbox to User Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Aryson Office 365 Backup &amp; Restore Tool<\/strong> is an enterprise-grade solution that helps IT professionals to convert shared mailboxes to user mailboxes. It provides a <strong>preview panel<\/strong> to cross-verify the content of shared mailboxes before the conversion begins. Moreover, this utility keeps the <strong>original folder hierarchy<\/strong> and <strong>metadata intact<\/strong>. Additionally, the same software can be used to <strong><a title=\"Export Office 365 Mailbox to PST\" href=\"https:\/\/www.arysontechnologies.com\/blog\/how-to-export-office-365-mailbox-to-pst-using-best-solutions\/\" target=\"_blank\" rel=\"noopener\">export Office 365 Shared Mailbox to PST<\/a><\/strong>, CSV, MSG, and many other formats. Also, it offers various advanced features like <strong>skipping previous migrations<\/strong>, <strong>removing duplicate emails<\/strong>, etc. Now, follow the steps below carefully to achieve a secure and quick conversion.<\/p>\n<h4 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Simple_Steps_to_Convert_a_Shared_Mailbox_to_User_Mailbox\"><\/span>Simple Steps to Convert a Shared Mailbox to User Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ol>\n<li>Launch the <strong>Aryson Office 365 Backup &amp; Restore Tool<\/strong> and click <strong>Backup.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2397\" src=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/1.webp\" alt=\"Launch the Aryson Office 365 Backup &amp; Restore Tool\" width=\"565\" height=\"450\" srcset=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/1.webp 565w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/1-300x239.webp 300w\" sizes=\"auto, (max-width: 565px) 100vw, 565px\" \/><\/strong><\/li>\n<li>After that, click <strong>Continue <\/strong>to proceed further.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2398\" src=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/2.webp\" alt=\"Click Continue to proceed further\" width=\"673\" height=\"450\" srcset=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/2.webp 673w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/2-300x201.webp 300w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/2-293x195.webp 293w\" sizes=\"auto, (max-width: 673px) 100vw, 673px\" \/><\/li>\n<li>Then, enter the required <strong>Microsoft 365 credentials<\/strong> and <strong>sign in<\/strong> to it.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2399\" src=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/3.webp\" alt=\"enter the required Microsoft 365 credentials and sign in\" width=\"771\" height=\"450\" srcset=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/3.webp 771w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/3-300x175.webp 300w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/3-768x448.webp 768w\" sizes=\"auto, (max-width: 771px) 100vw, 771px\" \/><\/li>\n<li>Mark the <strong>public folder<\/strong> radio button to load the data of shared mailboxes.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2400\" src=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/4.webp\" alt=\"Mark the public folder radio button to load the data\" width=\"771\" height=\"450\" srcset=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/4.webp 771w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/4-300x175.webp 300w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/4-768x448.webp 768w\" sizes=\"auto, (max-width: 771px) 100vw, 771px\" \/><\/li>\n<li>Next, select the <strong>required shared mailboxes\/folders<\/strong> to migrate.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2401\" src=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/5.webp\" alt=\"select the required shared mailboxes\" width=\"771\" height=\"450\" srcset=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/5.webp 771w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/5-300x175.webp 300w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/5-768x448.webp 768w\" sizes=\"auto, (max-width: 771px) 100vw, 771px\" \/><\/li>\n<li>Now, among the listed email clients, choose <strong>Office 365<\/strong> as the destination.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2402\" src=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/6.webp\" alt=\"choose Office 365 as the destination\" width=\"771\" height=\"450\" srcset=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/6.webp 771w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/6-300x175.webp 300w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/6-768x448.webp 768w\" sizes=\"auto, (max-width: 771px) 100vw, 771px\" \/><\/li>\n<li><strong>Log in<\/strong> to an <strong>active Office 365<\/strong> account using the valid credentials.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2403\" src=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/7.webp\" alt=\"Log in to an active Office 365\" width=\"771\" height=\"450\" srcset=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/7.webp 771w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/7-300x175.webp 300w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/7-768x448.webp 768w\" sizes=\"auto, (max-width: 771px) 100vw, 771px\" \/><\/li>\n<li>If required, use the <strong>advanced features<\/strong> of the software &gt;&gt; click <strong>Next<\/strong>.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-2404\" src=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/8.webp\" alt=\"use the advanced features of the software\" width=\"771\" height=\"450\" srcset=\"https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/8.webp 771w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/8-300x175.webp 300w, https:\/\/www.arysontechnologies.com\/updates\/wp-content\/uploads\/2023\/10\/8-768x448.webp 768w\" sizes=\"auto, (max-width: 771px) 100vw, 771px\" \/><\/li>\n<\/ol>\n<h2 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As we discussed above, it becomes essential for enterprises to convert Shared mailbox to User Mailbox when individual ownership, direct login access, and licensed mailbox features become necessary. Although users can use the Microsoft Admin Center and PowerShell, it can be complex and time-consuming to convert large mailboxes. Therefore, it is essential to select the right method based on your technical expertise, mailbox size, and operational requirements. If accuracy and efficiency are the top concerns, organisations should opt for the above automated solution and reach out to our tech support team for any personalised assistance if needed.<\/p>\n<h2 class=\"faq-main_heading\"><span class=\"ez-toc-section\" id=\"FAQs\"><\/span>FAQs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1773141943028\"><strong class=\"schema-faq-question\">Q1. <strong>How do you convert a Shared Mailbox to a User Mailbox in Microsoft 365?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans- <\/strong>With the help of Aryson Office 365 Backup &amp; Restore Tool, you can convert a shared mailbox to a user mailbox.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1773141967079\"><strong class=\"schema-faq-question\">Q2. <strong>Do you need a license to convert a Shared Mailbox to a User Mailbox?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans- <\/strong>Yes, after converting a shared mailbox to a user mailbox, you must assign a valid Microsoft 365 license to enable login access and mailbox services.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1773141987495\"><strong class=\"schema-faq-question\">Q3. <strong>Will emails and mailbox data remain after converting the mailbox type?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans- <\/strong>Yes, if you are using the above automated software, your emails and mailbox data remain after converting the mailbox type.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1773142005343\"><strong class=\"schema-faq-question\">Q4. <strong>Can you convert a Shared Mailbox to a User Mailbox using PowerShell?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans- <\/strong>Yes, administrators can use Exchange Online PowerShell commands to change the mailbox type. However, it is advised to opt for the Aryson Office 365 Backup &amp; Restore Tool for a quick and secure conversion.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1773142024583\"><strong class=\"schema-faq-question\">Q5. <strong>How long does it take to convert a Shared Mailbox to a User Mailbox?<\/strong><\/strong> <p class=\"schema-faq-answer\"><strong>Ans-<\/strong> If you are using the automated software, it will take you just a few seconds for the Microsoft 365 Shared Mailbox conversion.<\/p> <\/div> <\/div>\n\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;1603&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;5&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (5 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;Guides to Convert Shared Mailbox to User (Regular) Mailbox in Microsoft 365&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (5 votes)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>In Microsoft 365, Shared Mailboxes allow multiple users to access a common email account. On the other hand, the User<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/\">Read More<\/a><\/p>\n","protected":false},"author":7,"featured_media":1604,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[],"class_list":["post-1603","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-migration"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Convert Shared Mailbox to User (Regular) Mailbox in Microsoft 365<\/title>\n<meta name=\"description\" content=\"Explore methods to convert Shared Mailbox to User Mailbox in Microsoft 365. Get best guides to convert Shared Mailbox to User in Office 365.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.arysontechnologies.com\/updates\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Convert Shared Mailbox to User (Regular) Mailbox in Microsoft 365\" \/>\n<meta property=\"og:description\" content=\"Explore methods to convert Shared Mailbox to User Mailbox in Microsoft 365. 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He enjoys conducting research and generating information that assists database administrators, businesses, and novices in resolving issues with MS SQL Server, MySQL databases, Cloud Computing, and Microsoft Exchange.\",\"sameAs\":[\"https:\\\/\\\/www.linkedin.com\\\/in\\\/rohan-wiese-writer\\\/\"],\"url\":\"https:\\\/\\\/www.arysontechnologies.com\\\/updates\\\/author\\\/rohanwiese\\\/\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/www.arysontechnologies.com\\\/updates\\\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\\\/#faq-question-1773141943028\",\"position\":1,\"url\":\"https:\\\/\\\/www.arysontechnologies.com\\\/updates\\\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\\\/#faq-question-1773141943028\",\"name\":\"Q1. How do you convert a Shared Mailbox to a User Mailbox in Microsoft 365?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"<strong>Ans- <\\\/strong>With the help of Aryson Office 365 Backup &amp; Restore Tool, you can convert a shared mailbox to a user mailbox.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/www.arysontechnologies.com\\\/updates\\\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\\\/#faq-question-1773141967079\",\"position\":2,\"url\":\"https:\\\/\\\/www.arysontechnologies.com\\\/updates\\\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\\\/#faq-question-1773141967079\",\"name\":\"Q2. Do you need a license to convert a Shared Mailbox to a User Mailbox?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"<strong>Ans- <\\\/strong>Yes, after converting a shared mailbox to a user mailbox, you must assign a valid Microsoft 365 license to enable login access and mailbox services.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/www.arysontechnologies.com\\\/updates\\\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\\\/#faq-question-1773141987495\",\"position\":3,\"url\":\"https:\\\/\\\/www.arysontechnologies.com\\\/updates\\\/convert-shared-mailbox-to-user-mailbox-in-microsoft-365\\\/#faq-question-1773141987495\",\"name\":\"Q3. 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