{"id":829,"date":"2021-08-02T13:01:17","date_gmt":"2021-08-02T13:01:17","guid":{"rendered":"https:\/\/www.arysontechnologies.com\/how-to\/?p=829"},"modified":"2021-08-02T13:01:20","modified_gmt":"2021-08-02T13:01:20","slug":"encrypt-outlook-email","status":"publish","type":"post","link":"https:\/\/www.arysontechnologies.com\/how-to\/encrypt-outlook-email\/","title":{"rendered":"How to Encrypt Email in Outlook"},"content":{"rendered":"<p>Email security is one of the biggest concerns among users. Everyone wants to protect their valuable data from unauthorized use and data breach. For Outlook users, there are various methods to <strong>encrypt email in Outlook<\/strong>.<\/p>\n<p>The three main options available to you for email encryption are S\/MIME certificate encryption, Office 365 Message Encryption (OME), and Encryption Add-in. We will describe all of them in detail. You can opt for any method as per your preference.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/encrypt-outlook-email\/#1_Use_SMIME_Certificate_to_Encrypt_Email_in_Outlook\" >#1. Use S\/MIME Certificate to Encrypt Email in Outlook<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/encrypt-outlook-email\/#2_Office_365_Message_Encryption_to_Secure_Email_Outlook\" >#2. Office 365 Message Encryption to Secure Email Outlook<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/encrypt-outlook-email\/#3_Use_Add-ins_for_Outlook_Encryption\" >#3. Use Add-ins for Outlook Encryption<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/encrypt-outlook-email\/#Alternate_Solution_to_Encrypt_Emails_in_Outlook\" >Alternate Solution to Encrypt Emails in Outlook<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/encrypt-outlook-email\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Use_SMIME_Certificate_to_Encrypt_Email_in_Outlook\"><\/span>#1. Use S\/MIME Certificate to Encrypt Email in Outlook<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Secure\/Multipurpose Internet Mail Extension or (S\/MIME) Certificate is a technology that helps you to encrypt your valuable emails. It is an advanced way through which you can <strong>password-protect Outlook email<\/strong> so that only you and the required recipients can access the message. S\/MIME certificate is the most effective way to <strong>encrypt email in Outlook<\/strong> because it provides you excellent security. However, It is a premium encryption technique.<\/p>\n<p><strong>Prerequisites and Initial Setup<\/strong><\/p>\n<p>Before using the S\/MIME certificate, you need to make some necessary setups. These are mandatory to enable email encryption. You need to fulfill the below conditions.<\/p>\n<ul>\n<li>Buy the S\/MIME certificate for yourself and import it to MS Outlook. Also, you have to share it with all the recipients that you want to share your file.<\/li>\n<li>The selected recipients should also install the <strong>Outlook encryption<\/strong> certificate to their Outlook application or any other S\/MIME compatible email application. To open their encrypted emails, you must have their security certificate.<\/li>\n<\/ul>\n<p>You can purchase the encryption certificate from any Certificate Authorities. Do not get confused with SSL Certificate as it is advertised mostly. When you buy the S\/MIME certificate from a CA, they will send you a file containing the certificate and a password. You have to use them to <strong>encrypt email in Outlook 2016 and other versions.<\/strong><\/p>\n<p><strong>Create a Backup of the Certificate and Password<\/strong><\/p>\n<p>It is necessary to create a backup of the security certificate and password. If you lost the certificate or password, you will not access your earlier encrypted emails. Also, when you set up Outlook in another system, you need the same certificate and password to access old emails.<\/p>\n<p><strong>Import Security Certificate to Encrypt Email in Outlook<\/strong><\/p>\n<p>After purchasing the S\/MIME Certificate, the next step is to install that certificate to your Outlook application. Follow the steps below to enable <strong>Outlook encryption<\/strong>.<\/p>\n<ul>\n<li>Launch <strong>MS Outlook application<\/strong> on your desktop.<\/li>\n<li>Click on the <strong>File<\/strong> button on the menu bar and then select the <strong>Options<\/strong> tab.<\/li>\n<li>It will open a new wizard. Choose the <strong>Trust Center<\/strong> option from the left options.<\/li>\n<\/ul>\n<ul>\n<li>Now, click on the <strong>Trust Center Settings<\/strong> button.<\/li>\n<\/ul>\n<ul>\n<li>After that, choose the <strong>Email Security<\/strong> tab from the left pane on the screen.<\/li>\n<li>In the Digital IDs (Certificate) section, click on the <strong>Import\/Export<\/strong> button.<\/li>\n<\/ul>\n<ul>\n<li>Now, make sure that the <strong>Import existing Digital ID from a file<\/strong> option is enabled.<\/li>\n<li>Click on the <strong>Browse<\/strong> button and locate the downloaded certificate.<\/li>\n<li>After that, enter the required password in the <strong>Password<\/strong> field. Press <strong>OK<\/strong>.<\/li>\n<li>A new pop-up wizard will open. Leave the security level to medium and press <strong>OK<\/strong>.<\/li>\n<li>If you receive any warning message regarding the use of a security certificate, choose <strong>Yes<\/strong> to enable the security parameters.<\/li>\n<li>Now, you will be sent back to the <strong>Trust Center<\/strong> window. Click on the <strong>OK <\/strong>button.<\/li>\n<\/ul>\n<p>As you <strong>encrypt email in Outlook<\/strong>, security certificate, you need to share it with selected recipients. So that they can open the encrypted emails.<\/p>\n<p><strong>Share the Certificate with the Recipient<\/strong><\/p>\n<p>To share the security certificate, you have to send an email with a digital signature to every recipient whom you want to include in the list of encrypted emails.<\/p>\n<p>Follow the instructions below to share the certificate.<\/p>\n<ul>\n<li>Open MS Outlook and click <strong>New Email<\/strong> to compose the new email.<\/li>\n<li>In the new message window, click on the <strong>Options<\/strong> button in the top bar.<\/li>\n<li>After that, select the <strong>More Options<\/strong> button to open more settings.<\/li>\n<li>Now, click on the <strong>Security Settings<\/strong> button in the <strong>Properties<\/strong> window.<\/li>\n<li>In the next pop-up, opt for the <strong>Add digital signature to this message<\/strong> option and press <strong>OK<\/strong>.<\/li>\n<li>At last, send this message to all the required recipients.<\/li>\n<\/ul>\n<p><strong>Add Recipient Certificate to Outlook<\/strong><\/p>\n<p>After sharing the S\/MIME certificate, you can send an encrypted message to your selected recipient. However, if your recipient sends you an encrypted message, you must have their S\/MIME certificate and password installed in your Outlook application.<\/p>\n<p>So, to <strong>encrypt email in Outlook<\/strong>, you first have to follow the below steps.<\/p>\n<ul>\n<li>Open the received <strong>digitally signed mail<\/strong> from your recipient.<\/li>\n<li>Right-click on the <strong>sender\u2019s name<\/strong> and select <strong>Add to Outlook Contacts<\/strong>.<\/li>\n<li>Now, open the <strong>contact card<\/strong> and click on the <strong>certificates<\/strong> button.<\/li>\n<li>After that, you will see the certificate used for open encrypted emails.<\/li>\n<\/ul>\n<p>Now, you can open any encrypted email received from this contact.<\/p>\n<p><strong>How to Send Encrypted Email?<\/strong><\/p>\n<ul>\n<li>Compose a new email in Outlook and click on the <strong>Options<\/strong> button.<\/li>\n<li>Press the <strong>More options<\/strong> button in the top bar.<\/li>\n<li>It will open the properties page, click on the <strong>Security Settings<\/strong> button.<\/li>\n<li>Now, tick the <strong>Encrypt message content and attachments<\/strong> option and press <strong>OK<\/strong>.<\/li>\n<li>After that, compose the email and add attachments as usual. Your email will get encrypted.<\/li>\n<\/ul>\n<p>It is the most effective technique to encrypt email in Outlook. However, it is the most expensive method. Also, it is very complicated for new users. Therefore, you can opt for other procedures to encrypt PDF files.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Office_365_Message_Encryption_to_Secure_Email_Outlook\"><\/span>#2. Office 365 Message Encryption to Secure Email Outlook<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Office 365 Message Encryption allows you to send an encrypted email to any email address. This feature is not limited to only Outlook users. You can send emails from your Outlook account to any other email provider. However, you need to upgrade your Office 365 account to a premium plan that provides you encryption features.<\/p>\n<p><strong>Prerequisites and Initial Setup<\/strong><\/p>\n<p>The main requirement for Office 365 encryption is that you must have subscribed to the Office 365 premium version that has an Outlook encryption feature.<\/p>\n<p><strong>How to Send Encrypted Email Using OME<\/strong><\/p>\n<p>Unlike the S\/MIME certificate encryption, you need to perform complicated steps. The procedure is easy compared to the previous method. Follow the steps below to <strong>encrypt email in Outlook<\/strong>.<\/p>\n<ul>\n<li>Open <strong>MS Outlook<\/strong> and start composing an email.<\/li>\n<li>Now, press the <strong>Options<\/strong> button in the menu bar.<\/li>\n<li>After that, select the <strong>Encrypt<\/strong> option to secure your email.<\/li>\n<li>You will see a message on the screen stating that encryption is enabled.<\/li>\n<li>Now, complete your email and send it, as usual. It will be encrypted.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Use_Add-ins_for_Outlook_Encryption\"><\/span>#3. Use Add-ins for Outlook Encryption<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The easiest and most effective method to encrypt an email is by using an Add-in. Through this option, you can <strong>send encrypted email Outlook<\/strong> to various email accounts. Also, you do not need to perform complicated steps to read the email. Therefore, it is the ideal option for beginners or non-technical users.<\/p>\n<p><strong>Prerequisites and Initial Setup<\/strong><\/p>\n<p>The necessary condition to perform this method is that you must have installed the Encyro Outlook Addin. If you do not have this addin, download it from the official add-in\u2019s website.<\/p>\n<p>As you download the add-in, install it and then open the MS Outlook application. Now, you will see a Secure Send option in the top left. Pin the button to prevent it from disappearing.<\/p>\n<p><strong>How to Encrypt Email in Outlook Using Add-in?<\/strong><\/p>\n<p>The procedure to send an encrypted email using the <strong>Outlook encryption<\/strong> Add-in is easy. It is the simplest among all the three methods discussed. After composing an email and adding attachments to it, press the Secure Send button instead of the usual Send button.<\/p>\n<p>When your recipient opens the email, they will get an email from a hidden message body. As they click on the Access Now button, they will be directed to a web page.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Alternate_Solution_to_Encrypt_Emails_in_Outlook\"><\/span>Alternate Solution to Encrypt Emails in Outlook<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>As we know that Microsoft Outlook uses the OST and PST file formats to store the emails. Here, using the <a href=\"https:\/\/www.arysontechnologies.com\/outlook-password-recovery.html\">Outlook Password Recovery Tool<\/a> users can easily add password or encrypt the Outlook PST files. Even with the software, users can remove the password from any Outlook files successfully.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>After learning all the techniques to <strong>send encrypted email Outlook<\/strong>, you can decide the most favorable option for you. Using S\/MIME Certificate to <strong>password-protect Outlook email<\/strong> is the most secure way preferred for communication with government bodies. However, it is also the most expensive way. Encryption Add-in for Outlook is a free technique and the OME technique lies between them in features and cost.<\/p>\n<p>Within the blog, if you fails to encrypt the emails by the above methods, then you can opt for the alternate method i.e. Outlook Password Recovery tool to add password or encrypt the Outlook PST files. It also <strong><a href=\"https:\/\/www.arysontechnologies.com\/blog\/how-to-remove-password-from-pst-file\/\" target=\"_blank\" rel=\"noopener\">remove password from Outlook PST<\/a><\/strong> files.<\/p>\n\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;829&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;1&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (1 vote)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Encrypt Email in Outlook&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (1 vote)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Email security is one of the biggest concerns among users. Everyone wants to protect their valuable data from unauthorized use<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/encrypt-outlook-email\/\">Read More<\/a><\/p>\n","protected":false},"author":6,"featured_media":830,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-829","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Encrypt Email in Microsoft Outlook<\/title>\n<meta name=\"description\" content=\"If you want to encrypt email in Microsoft Outlook then you can use the S\/MIME Certificate or alternate methods to encrypt Outlook PST files.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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