{"id":1309,"date":"2022-11-02T11:55:07","date_gmt":"2022-11-02T11:55:07","guid":{"rendered":"https:\/\/www.arysontechnologies.com\/how-to\/?p=1309"},"modified":"2023-07-18T12:14:56","modified_gmt":"2023-07-18T12:14:56","slug":"backup-office-365-emails-to-desktop","status":"publish","type":"post","link":"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/","title":{"rendered":"How to Backing up Outlook 365 Emails to Desktop or Local PC"},"content":{"rendered":"<p class=\"block_sum\"><em><strong>Summary:- <\/strong>In this context, we will explain the manual methods to back up office 365. You can back up Office 365 mailbox using Outlook in PST, HTML, and PDF file formats. However, if you are searching for the most efficient and effective way to back up Outlook 365 emails to your desktop then you can also choose the professional <a href=\"https:\/\/www.arysontechnologies.com\/office365-backup\/\" target=\"_blank\" rel=\"noopener\"><strong>Office 365 Email Backup<\/strong><\/a> approach which is mentioned in this blog. So let\u2019s get on with it. <span class=\"block_btn\"><a href=\"https:\/\/www.arysontechnologies.com\/demo-version\/Aryson-Office365-backup.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2172 size-full\" src=\"https:\/\/www.arysontechnologies.com\/blog\/wp-content\/uploads\/2021\/08\/Button-for-win.png\" alt=\"download\" width=\"163\" height=\"40\" \/><\/a>\u00a0\u00a0<a href=\"https:\/\/www.arysontechnologies.com\/demo-version\/Aryson-Mac-Office365-backup.dmg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2173 size-full\" src=\"https:\/\/www.arysontechnologies.com\/blog\/wp-content\/uploads\/2021\/08\/Button-for-mac.png\" alt=\"buy\" width=\"163\" height=\"40\" \/><\/a><\/span><\/em><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/#Why_should_I_back_up_my_Office_365\" >Why should I back up my Office 365?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/#How_to_Backup_Outlook_365_Emails_to_Desktop_Manually\" >How to Backup Outlook 365 Emails to Desktop Manually<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/#1_Back_up_Outlook_365_Mailbox_in_PST\" >#1. Back up Outlook 365 Mailbox in PST<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/#2_Save_Office_365_Email_Data_in_HTML_Format_on_a_PC\" >#2. Save Office 365 Email Data in HTML Format on a PC<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/#3_Back_up_of_Office_365_as_PDF_on_Local_Computer\" >#3. Back up of Office 365 as PDF on Local Computer<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/#Automated_Solution_to_Backing_up_Outlook_365_Emails_to_Desktop\" >Automated Solution to Backing up Outlook 365 Emails to Desktop<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/#How_to_Take_Backup_of_Outlook_365_Emails_to_Desktop_using_Automated_Solutions\" >How to Take Backup of Outlook 365 Emails to Desktop using Automated Solutions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Why_should_I_back_up_my_Office_365\"><\/span>Why should I back up my Office 365?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Nowadays millions of online Workspace users prefer Microsoft Office 365 for attending their professional as well as personal day-to-day business. In this context, they trust their email provider with their data. But unfortunately, many factors critically damage and affect your Outlook 365 information, which can be lethal for your work progress. And you should be aware of the reasons that are highly dominating in office 365 data loss such as those mentioned below.<\/p>\n<ul>\n<li>Accidental deletion<\/li>\n<li>Withdrawal of employees<\/li>\n<li>Inaccessible data files<\/li>\n<li>Server crashes<\/li>\n<li>Regulatory and legal compliance<\/li>\n<\/ul>\n<p>That is why professionals always suggest backing up Outlook 365 emails to desktops or local computer as a safety major.<\/p>\n<p class=\"user-query\"><strong>Query:-<\/strong> My Office 365 mailbox storage is full and I don\u2019t want to buy a subscription because of budget issues. So I want to take a backup of those emails to free up space. So please tell me how can I back up Office 365 mailbox to the desktop.<\/p>\n<p class=\"user-query\"><strong>Solution:-<\/strong> No worries, we have got you. We are going to explain the solutions of how you can easily back up Office 365 data to a desktop or local PC with different procedures. So go through this write-up to the end and choose a method of your preference to create a backup.<\/p>\n<h2 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"How_to_Backup_Outlook_365_Emails_to_Desktop_Manually\"><\/span>How to Backup Outlook 365 Emails to Desktop Manually<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>There are three methods by which you can take Office 365 mail backup in easy ways.<\/p>\n<ol>\n<li>Back up Outlook 365 mailbox in PST &#8211; Use the Import\/Export feature of Outlook.<\/li>\n<li>Save Office 365 Email Data in HTML Format &#8211; Use Save As the option of Outlook.<\/li>\n<li>Transfer Office 365 Data to PDF &#8211; First save your data in an HTML file using Outlook then transfer it to PDF using Microsoft Word.<\/li>\n<\/ol>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"1_Back_up_Outlook_365_Mailbox_in_PST\"><\/span>#1. Back up Outlook 365 Mailbox in PST<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>MS Outlook provides a saving format for users to save their data in PST file format. It&#8217;s a personal storage table that stores calendar events, contacts, and email messages. Follow the below steps to backup Office 365 mailbox to PST.<\/p>\n<ol>\n<li>Configure your Office 365 account from the Outlook desktop application.<\/li>\n<li>Now, go to<strong> File &gt;&gt; Open&amp;Export &gt;&gt; Import\/Export<\/strong>.<\/li>\n<li>Select <strong>Export to a file<\/strong> and click<strong> Next<\/strong>.<\/li>\n<li>Choose <strong>Outlook Data File (.pst)<\/strong> and hit the<strong> Next<\/strong> button.<\/li>\n<li>Pick the folder you want to backup and press <strong>Next<\/strong>.<\/li>\n<li>Click on the <strong>Browse<\/strong> button to assign a destination to your resultant file and select hit the <strong>Finish<\/strong> button.<\/li>\n<\/ol>\n<p class=\"main_heading\">Finally, your Office 365 email data is saved on the PST file you created above. After saving it on your desktop you can also transfer your PST file to a local machine.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Save_Office_365_Email_Data_in_HTML_Format_on_a_PC\"><\/span>#2. Save Office 365 Email Data in HTML Format on a PC<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This method is an alternative approach to backing up Outlook 365 emails to desktops.<\/p>\n<p>Let\u2019s move ahead to learn the steps of how to transfer Office 365 email data to HTML file format.<\/p>\n<ol>\n<li>First, switch to <strong>Mail view<\/strong> to open the mailbox folder that contains the email folder that you want to transfer.<\/li>\n<li>Then, go to <strong>File<\/strong> and click the <strong>Save As<\/strong> button.<\/li>\n<li>In this wizard, assign a<strong> File Name<\/strong> and provide a saving destination to your resultant file.\u00a0<\/li>\n<li>Choose <strong>HTML<\/strong> from the drop-down menu of <strong>Save as type<\/strong> and click <strong>Save<\/strong>.<\/li>\n<\/ol>\n<p>Repeat the above process again and again for your remaining emails.<\/p>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"3_Back_up_of_Office_365_as_PDF_on_Local_Computer\"><\/span>#3. Back up of Office 365 as PDF on Local Computer<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>In this method, you can not save Office 365 data directly to a PDF file format. Because MS Outlook doesn\u2019t provide PDF as its default save as type. But you can save your Office 365 emails in PDF format indirectly by transferring them first into an HTML file using Outlook. Then open the saved HTML file in Word and transfer it into PDF file format. Follow the steps mentioned below to transfer Office 365 email messages to PDF.<\/p>\n<ol>\n<li>First, copy the steps to save Office 365 data in HTML as described in the above solution.<\/li>\n<li>Then, open <strong>Microsoft Word<\/strong> and click on <strong>File &gt;&gt; Open<\/strong>.<\/li>\n<li>Now, choose the saved<strong> HTML file<\/strong> that you want to transfer.<\/li>\n<li>Go to <strong>File<\/strong> and select<strong> Save As<\/strong> and proceed.<\/li>\n<li>Pick the <strong>PDF<\/strong> file format from the <strong>drop-down menu<\/strong>.<\/li>\n<li>Hit the <strong>Save <\/strong>button to complete the process.<\/li>\n<\/ol>\n<p>These are all the methods that can help you in backing up Outlook 365 emails to desktop. They are reliable and secure but they are not suitable for professional use. However, each method that is described above has some complications and issues which can potentially damage your Office 365 data while performing. Fortunately, there is another method that can help you in backing up Outlook 365 emails to Desktop Computer. Let&#8217;s move ahead to see the automated solution.<\/p>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Automated_Solution_to_Backing_up_Outlook_365_Emails_to_Desktop\"><\/span>Automated Solution to Backing up Outlook 365 Emails to Desktop<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Aryson Office 365 Backup Tool is the best utility to save your Office 365 email data to a desktop or PC. It allows users to take backups of their data from Office 365 in many file formats like PSD, MBOX, PDF, EML, EMLX, MSG, etc. This software can also restore your data if lost or get damaged. Moreover, you can also migrate data to other email clients such as Gmail, Yahoo, GoDaddy email, Yandex, Amazon Webmail, IMAP, etc.<\/p>\n<h4 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"How_to_Take_Backup_of_Outlook_365_Emails_to_Desktop_using_Automated_Solutions\"><\/span>How to Take Backup of Outlook 365 Emails to Desktop using Automated Solutions<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n<div class=\"schema-how-to wp-block-yoast-how-to-block\"><p class=\"schema-how-to-description\">Steps of Backing up Outlook 365 Emails to Desktop<\/p> <ol class=\"schema-how-to-steps\"><li class=\"schema-how-to-step\" id=\"how-to-step-1667387872838\"><strong class=\"schema-how-to-step-name\">Download and Install Office 365 Backup Software<\/strong> <p class=\"schema-how-to-step-text\"><strong>Download<\/strong> and <strong>install<\/strong> the Aryson Office 365 Email Backup Tool.<\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1667388070111\"><strong class=\"schema-how-to-step-name\">Select Backup Options<\/strong> <p class=\"schema-how-to-step-text\">Select <strong>Backup<\/strong> from the given options.<\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1667388109317\"><strong class=\"schema-how-to-step-name\">Login Office 365 and Check <strong>Impersonation Rights<\/strong><\/strong> <p class=\"schema-how-to-step-text\">Sign in by entering your <strong>login credentials for Office 365<\/strong> and tick the<strong> Impersonation Rights<\/strong>.<\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1667388215870\"><strong class=\"schema-how-to-step-name\">Select Outlook 365 Mailbox Folders for Backup and Click on Next<\/strong> <p class=\"schema-how-to-step-text\">Here, select the folder that you want to backup from the displayed tree structure and press <strong>Next<\/strong>.<\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1667388300821\"><strong class=\"schema-how-to-step-name\">Choose File Format for Backup Office 365 Emails<\/strong> <p class=\"schema-how-to-step-text\">Choose the file format from the <strong>drop-down menu<\/strong> for your backup folder<\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1667388409959\"><strong class=\"schema-how-to-step-name\">Select Saving Path<\/strong> <p class=\"schema-how-to-step-text\">Hit the <strong>Path to Save<\/strong> button to assign a saving destination to your resultant file.<\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1667388673460\"><strong class=\"schema-how-to-step-name\">Convert for Backup<\/strong> <p class=\"schema-how-to-step-text\">Click the <strong>Convert<\/strong> button to start the Backup process.<\/p> <\/li><\/ol><\/div>\n\n\n<p>By following the above instructions you can easily create a backup for your Office 365 email data in no time with efficiency.<\/p>\n<h4 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>In this blog, we have discussed the three manual methods that can help you in backing up Outlook 365 emails to your desktop. However, they consist of disadvantages that can affect your data integrity. So to avoid any harm and damage we are recommending you use the professional approach. Well, it&#8217;s up to you, you can choose any of the methods prescribed above. Moreover, it is the best software that is reliable and provides data security. So we suggest you use the Office 365 email backup tool to migrate data in bulk.<\/p>\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;1309&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;2&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;5&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;5\\\/5 - (2 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Backing up Outlook 365 Emails to Desktop or Local PC&quot;,&quot;width&quot;:&quot;142.5&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 142.5px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            5\/5 - (2 votes)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary:- In this context, we will explain the manual methods to back up office 365. You can back up Office<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/backup-office-365-emails-to-desktop\/\">Read More<\/a><\/p>\n","protected":false},"author":6,"featured_media":1314,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-1309","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Backup Outlook 365 Emails to Desktop or PC | 2023<\/title>\n<meta name=\"description\" content=\"To backup Outlook 365 emails to desktop or PC, you can use the given methods that helps to taking backup of O365 email to desktop.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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