{"id":1282,"date":"2022-10-04T12:15:06","date_gmt":"2022-10-04T12:15:06","guid":{"rendered":"https:\/\/www.arysontechnologies.com\/how-to\/?p=1282"},"modified":"2023-04-17T09:33:12","modified_gmt":"2023-04-17T09:33:12","slug":"archive-emails-in-outlook-office-365","status":"publish","type":"post","link":"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/","title":{"rendered":"How to Archive Emails in Outlook 365 to Local Drive using Best Solutions"},"content":{"rendered":"<p class=\"block_sum\"><em><strong>Summary:- <\/strong>Archive emails process in Office 365 is the best way to manage or access email messages that are important to you. Users also want to Archive Emails in Outlook 365 to avoid the chances of data loss and protect the mailbox information from different vulnerabilities, being destroyed or corrupted (if digital), either maliciously, by accident, or by a natural disaster and others. So keeping these points in mind, I want to tell you that we have a solution to help you archive emails in Outlook 365. In this blog, we shared the different solutions to archive Old emails in Outlook 365. It also includes the <strong>Best <\/strong><a href=\"https:\/\/www.arysontechnologies.com\/office365-backup\/\"><strong>Office 365 Backup Tool<\/strong><\/a> suggestions, which allow you to back up all the archive emails in Office 365.<\/em><span class=\"block_btn\"><a href=\"https:\/\/www.arysontechnologies.com\/demo-version\/Aryson-Office365-backup.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2172 size-full\" src=\"https:\/\/www.arysontechnologies.com\/blog\/wp-content\/uploads\/2021\/08\/Button-for-win.png\" alt=\"download\" width=\"163\" height=\"40\"><\/a>&nbsp;&nbsp;<a href=\"https:\/\/www.arysontechnologies.com\/demo-version\/Aryson-Mac-Office365-backup.dmg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2173 size-full\" src=\"https:\/\/www.arysontechnologies.com\/blog\/wp-content\/uploads\/2021\/08\/Button-for-mac.png\" alt=\"buy\" width=\"163\" height=\"40\"><\/a><\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_83 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/#What_is_Email_Archiving_in_Outlook_365\" >What is Email Archiving in Outlook 365?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/#What_are_the_Methods_to_Archive_Emails_in_Outlook_365\" >What are the Methods to Archive Emails in Outlook 365?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/#Enable_Archive_Mailbox_in_Office_365\" >Enable Archive Mailbox in Office 365?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/#How_to_Archive_Emails_in_Outlook_365\" >How to Archive Emails in Outlook 365?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/#Professional_Solution_to_Backup_Archive_Emails_of_Office_365\" >Professional Solution to Backup Archive Emails of Office 365<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/#Steps_to_Archive_Emails_in_Outlook_365_by_Professional_Methods\" >Steps to Archive Emails in Outlook 365 by Professional Methods<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/#Conclusion\" >Conclusion<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/#Frequently_Asked_Questions\" >Frequently Asked Questions<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"What_is_Email_Archiving_in_Outlook_365\"><\/span>What is Email Archiving in Outlook 365?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Archive Emails in Outlook 365 is the process of separating emails from the main inbox. It helps users to find and use email messages easily. This process gives dense security to emails that are not performing in the daily function of an organization but will in the future. <a href=\"https:\/\/www.arysontechnologies.com\/email-archiving-solutions\/\"><strong>Email Archiving<\/strong><\/a> also helps in retrieving data whenever we want. Another benefit of Email archiving is that removing emails and setting them into an easily accessible place creates extra space in your Email client account.&nbsp;<\/p>\n<h2 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"What_are_the_Methods_to_Archive_Emails_in_Outlook_365\"><\/span>What are the Methods to Archive Emails in Outlook 365?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Below are the methods to easily archive old emails into Outlook 365. But first, you need to enable the archive mailbox option in Office 365 and then easily perform the steps to archive mailbox emails.<\/p>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Enable_Archive_Mailbox_in_Office_365\"><\/span>Enable Archive Mailbox in Office 365?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>For this, you have to make sure that the Archive page in the Exchange admin center is present or not. If the page is unavailable, you do not have permission to enable the archive mailbox option in Outlook 365. Thus, you need to give permission first to archive emails efficiently.<\/p>\n<p><strong>Follow the Steps to Enable Archive Mailboxes in Office 365<\/strong><\/p>\n<ol>\n<li>Open your Office 365 software and log in with your respective ID and Password.<\/li>\n<li>Go to the Security and Compliance Center and then select Data governance. A drop-down section will be opened; click on \u201cArchive.\u201d<\/li>\n<li>Now the Archive page will emerge in front of your screen. Here, you will find all the mailboxes connected to your Office 365 account. It will also notify you whether or not an Archive box is enabled.<\/li>\n<li>To enable the Archive mailbox, you have to select a particular Archive Mailbox you want to enable and click Enable.<\/li>\n<li>A message pop-ups on your screen; click the Yes button to enable the Archive Mailbox.<\/li>\n<li>Will till the Archive mailbox is created and once it is completed. You can open and use the Archive mailbox successfully.<\/li>\n<\/ol>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"How_to_Archive_Emails_in_Outlook_365\"><\/span>How to Archive Emails in Outlook 365?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Once you enable the archive mailbox option, you can easily archive emails in Office 365. Follow the steps correctly:<\/p>\n<ol>\n<li>First, log in to Outlook using <strong>Office 365<\/strong> credentials.&nbsp;<\/li>\n<li>Now choose the folder you want to archive.&nbsp;<\/li>\n<li>You can also use the Archive option by selecting the specific emails and clicking on the \u201cArchive\u201d icon.<\/li>\n<li>Now select the emails that you want to archive and right-click on them.<\/li>\n<li>Choose the Archive option from the opening list.<\/li>\n<li>Finally, your selected emails will move to the <strong>Archive folder<\/strong>.<\/li>\n<\/ol>\n<p>These are the steps to archive emails in Office 365. Still, as you are also aware, either directly or indirectly, this archive folder is in your Office 365 account either directly or indirectly. If your Office 365 mailbox data is affected, your archive folder data is also affected by it. Thus, we recommend you take the backup of Archive emails, so there is never a chance of data loss.<\/p>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Professional_Solution_to_Backup_Archive_Emails_of_Office_365\"><\/span>Professional Solution to Backup Archive Emails of Office 365<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Aryson Office 365 Backup Tool<\/strong> is a reliable and efficient utility to back up all the archive emails of Office 365 archive folders into different file formats like PST, PDF, EML, MSG, CSV, MBOX, etc. The software will enable users to easily back up Office 365 mailbox, public folder, and In-place archive data.<\/p>\n<h4 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Steps_to_Archive_Emails_in_Outlook_365_by_Professional_Methods\"><\/span>Steps to Archive Emails in Outlook 365 by Professional Methods<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ol>\n<li>Download and Run the Office 365 Backup Tool.<\/li>\n<li>Click on the Backup option in the software wizard.<\/li>\n<li>Enter your O365 username and password to Login.<\/li>\n<li>Select the In-place Archive option in the backup option and click Next.<\/li>\n<li>Check the folders in the preview panel you need to download.<\/li>\n<li>Select the saving format as PST\/PDF or others from the list.<\/li>\n<li>After that, include the required software features.<\/li>\n<li>You can also set the destination path for the output folder.<\/li>\n<li>Click on the Convert button to download all your Office 365 archive emails.<\/li>\n<\/ol>\n<h3 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Through this blog, we understood the need and how to archive emails in Outlook 365. We learned the manual method that allows us to archive Emails or old emails in Outlook 365. In addition, if you want to take the backup of all your archived emails on a computer, then use the professional tool, which allows users to back up archive emails into 15+ file formats.<\/p>\n<h4 class=\"main_heading\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h4>\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1664885781279\"><strong class=\"schema-faq-question\">Q. How do I archive old emails in Outlook 365?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans<\/strong> &#8211; You can easily archive your old emails in Outlook 365 by downloading them locally. The software allows you to download all your archived email messages into different file formats like EML, PDF, DOC, MBOX, CSV, MSG, etc.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1664886047739\"><strong class=\"schema-faq-question\">Q. What happens when you archive an email in Outlook 365?<\/strong> <p class=\"schema-faq-answer\"><strong>Ans<\/strong> &#8211; Once you archive emails in Outlook 365, your emails get separately saved into an archive folder apart from the main mailbox folder. Archive emails help users access and manage emails more efficiently than via mailbox folders.<\/p> <\/div> <\/div>\n\n\n<div class=\"kk-star-ratings kksr-auto kksr-align-left kksr-valign-bottom\"\n    data-payload='{&quot;align&quot;:&quot;left&quot;,&quot;id&quot;:&quot;1282&quot;,&quot;slug&quot;:&quot;default&quot;,&quot;valign&quot;:&quot;bottom&quot;,&quot;ignore&quot;:&quot;&quot;,&quot;reference&quot;:&quot;auto&quot;,&quot;class&quot;:&quot;&quot;,&quot;count&quot;:&quot;8&quot;,&quot;legendonly&quot;:&quot;&quot;,&quot;readonly&quot;:&quot;&quot;,&quot;score&quot;:&quot;4.9&quot;,&quot;starsonly&quot;:&quot;&quot;,&quot;best&quot;:&quot;5&quot;,&quot;gap&quot;:&quot;5&quot;,&quot;greet&quot;:&quot;Rate this post&quot;,&quot;legend&quot;:&quot;4.9\\\/5 - (8 votes)&quot;,&quot;size&quot;:&quot;24&quot;,&quot;title&quot;:&quot;How to Archive Emails in Outlook 365 to Local Drive using Best Solutions&quot;,&quot;width&quot;:&quot;139.6&quot;,&quot;_legend&quot;:&quot;{score}\\\/{best} - ({count} {votes})&quot;,&quot;font_factor&quot;:&quot;1.25&quot;}'>\n            \n<div class=\"kksr-stars\">\n    \n<div class=\"kksr-stars-inactive\">\n            <div class=\"kksr-star\" data-star=\"1\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"2\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"3\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"4\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" data-star=\"5\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n    \n<div class=\"kksr-stars-active\" style=\"width: 139.6px;\">\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n            <div class=\"kksr-star\" style=\"padding-right: 5px\">\n            \n\n<div class=\"kksr-icon\" style=\"width: 24px; height: 24px;\"><\/div>\n        <\/div>\n    <\/div>\n<\/div>\n                \n\n<div class=\"kksr-legend\" style=\"font-size: 19.2px;\">\n            4.9\/5 - (8 votes)    <\/div>\n    <\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary:- Archive emails process in Office 365 is the best way to manage or access email messages that are important<a class=\"read-more ml-1 main-read-more\" href=\"https:\/\/www.arysontechnologies.com\/how-to\/archive-emails-in-outlook-office-365\/\">Read More<\/a><\/p>\n","protected":false},"author":6,"featured_media":1302,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-1282","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Archive Emails in Outlook 365 to Local Drive using Best Solutions<\/title>\n<meta name=\"description\" content=\"Explore how to archive emails in Outlook 365 to local drive. 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